It is the purpose of this policy to establish financial controls for the administration of the normal, legitimate activities of the student body organization.

For purposes of this policy, a "student activity fund" may include, but not be limited to co-curricular and approved extra-curricular activities such as clubs, publications, etc.

Each activity covered by this policy must be recognized by the Board of Education before monies may be collected or disbursed in the name of said activity.

The Treasurer is directed to obtain annually a list of student activities with a brief description of their objectives, activities, and limitations of each fund.

The Board shall review and approve the list.

The Board authorizes the Superintendent and Treasurer to act on its behalf to review and approve each expenditure from a student activity fund prior to disbursement. In approving an expenditure, the Superintendent shall ensure that it is related to achieving one (1) or more of the stated purposes for which the student activity has been organized.

A charitable donation may be made to an organization or individual in accordance with the Treasurer's guidelines for activity fund expenditures.

An expenditure shall not be approved if it accrues to the personal benefit of a member of the staff or a member of the student group. Monies shall not to be disbursed to a school class or group for any activity or event that will occur after the students have graduated.

Fund raising for all student activities shall be in accordance with Board Policy 5830 and Policy 9700.

All monies accumulated in the account of a specific class or activity shall, upon the discontinuance of the activity, be disposed of in accordance with the recommendation approved by the Superintendent.

The Treasurer shall implement administrative guidelines which shall ensure that all student activity funds are managed, recorded, and deposited in accordance with law and sound fiscal practice.

R.C. 9.39, 3313.47, 3313.51, 3313.53, 3315.01, 3315.062
R.C. 3315.12, 3315.14, 3317.024, 5705.41, 5705.412
A.C. 117-2-18, 117-2-20

November, 1995