The Winter School Board recognizes the value of a credit card as an efficient method of payment and record keeping for certain expenses.

The Board, therefore, authorizes the use of credit cards. The authorization, handling, and use of credit cards have been established to provide a convenient and efficient means to purchase goods and services from vendors. Credit cards, however, shall not be used in order to circumvent the general purchasing procedures established by State law and Board policy. The Board affirms that credit cards shall only be used in connection with Board-approved or school-related activities and that only those types of expenses that are for the benefit of the school and serve a valid and proper public purpose shall be paid for by credit card. However, under no circumstances shall credit cards be used for personal purchases or the purchase of alcoholic beverages regardless of whether the purchase of such beverages is made in connection with a meal.

Inappropriate or illegal use of the credit card may result in a loss of credit card privileges, disciplinary action, up to and including termination, personal responsibility for any and all inappropriate charges, including finance changes and interest assessed in connection with the purchase, and/or possible referral to law enforcement authorities for prosecution.

The Board authorizes the following employees to use credit cards:

To use the credit card, the employee will be required to fill out and sign the "Request to Use Credit Card" form. The Winter School District bookkeeper will be responsible for the credit card reconciliation, and will create a payment voucher and process for payment. The original credit card statement will be attached to the payment voucher and filed.

Adopted 1/21/14