| Whitmore Lake Public Schools |
| Administrative Guidelines |
6320C1 - BIDDING
The following procedures will be followed:
| A. | Preparation |
| 1. | The Business Manager shall have the responsibility for preparing bid documents and advertising for solicitation of bids. | ||
| 2. | The technical specifications for the purchase of special equipment, materials and/or services shall be prepared by the person or department requesting the purchase and submitted to the Business Manager. Specifications must be complete and accurate to ensure that goods received conform to standards desired. | ||
| 3. | All bids in the amount designated by State statute or more must be publicly advertised and shall carry the name and title of the secretary of the Board. | ||
| 4. | The advertisement for bids will be mailed to qualified bidders. Advertisements for bids should also be placed in appropriate publications when bidding construction projects and specialized equipment. For bonds or other borrowings, State laws relating to publication shall govern public advertisements. |
| B. | Bid Opening |
| 1. | Generally, bids shall be opened and read at the Superintendent’s office. Bid openings shall be attended by at least two (2) individuals who are District employees, one of whom should be either the Superintendent or the Business Manager. | ||
| 2. | The Business Manager, along with the person directly involved in the purchase, shall evaluate the bids and recommend purchases, unless otherwise determined by the Superintendent and/or the Board and/or prohibited by law. |
| C. | Bid Awards | |
| All bids in the amount designated by statute or greater shall be awarded by the Board. | ||
| D. | Cooperative Bids | |
| Participation in cooperative purchasing/bidding arrangements with other schools, governmental units is permitted providing they satisfy the District's bidding requirements. |