It is the purpose of this policy to establish financial controls for the administration of the normal, legitimate, co-curricular and extra-curricular activities of student organizations.

Each activity covered by this policy must be recognized by the Board of Education before monies can be collected or disbursed in the name of said activity. The District Administrator is directed to obtain annually a list and brief description of the objectives, activities, and limitations of each fund prior to the start of the new fiscal year.

The Board will review the list upon submission to determine if the objective of each fund serves a continuing District need.

The Board authorizes the maintenance of approved student activity funds.

All activities shall be on a self-sustaining basis. No activity account shall maintain a negative account balance. Any unintended negative balance will need to be addressed immediately with a fund raising proposal.

All activities are prohibited from loans, credit, or compensation, to any school employee or other individual.

The financial assistant shall be the Treasurer of the student activities fund. S/He may delegate responsibility to high school secretary.

All receipts to student activity funds must be approved by the faculty advisor collecting the money and by the school secretary depositing the money.

All disbursements from student activity funds must be approved by the faculty advisor, student treasurer, principal and Business Manager.

Interest earned on the activity account will be allocated to each class or activity.

Misappropriation of activity funds, which includes theft or any other misuse of funds, will result in discipline up to and including suspension, expulsion and/or termination.

Following graduation the unexpended funds of the Senior Class will be transferred to the incoming Freshman Class.

After one year of inactivity, the unexpended funds of discontinued student organizations shall, on the recommendation of the principal and the approval of the District Administrator, be transferred to the General Fund.

120.16(2) Wis. Stats.

Revised 4/17/13
Revised 8/19/15