West Clermont Local School District
Bylaws & Policies



Organizational Meeting


The Board of Education shall organize annually at a meeting held during the first fifteen (15) days of January, on a date set by the Treasurer no later than December 31st of the previous year. The Board shall appoint a President Pro Tem for the organizational meeting. R.C.3313.14





The organizational meeting shall be called to order by the President Pro Tem who shall act as presiding officer.


The oath of office shall be administered to new members by the Treasurer or a member of the Board. R.C. 3313.10


The Board shall then proceed to the election of a President who may then take the chair and a Vice-President.


Elections of officers shall be by roll-call majority vote of members physically present taken by the Treasurer.


Where no such majority exists on the first vote, a second vote shall be cast for the two (2) candidates who receive the greatest number of votes.


Officers shall serve for one (1) year and until their respective successors are elected and shall qualify. R.C. 3313.14


In the event that the office of President, becomes vacant the Vice-President shall succeed the President and the position of Vice-President shall be filled in the same manner as the election conducted at the organizational meeting.





At the organizational meeting, the Board shall appoint:



a member to serve as delegate to the Ohio School Boards Association Annual Conference;



a member to serve as legislative liaison to the Ohio School Boards Association;



a designee to attend public record access training required for Board members for each term of office (R.C. 109.43).





The Board shall, at the organizational meeting:



adopt the budget for the next succeeding fiscal year; (R.C. 5705.28)



designate a newspaper(s) published in the District as the official newspaper(s), for the publication of those notices required by law to be made in a newspaper, and if there is no such newspaper, one which is published in the county or State and circulates in the District; (R.C. 7.12)



designate a day, place, and time for regular meetings which shall be held at least once every two (2) months; (R.C. 3313.15)



join the Ohio School Boards Association; (R.C. 3313.87)



establish a Service Fund for the payment of expenses actually incurred by Board members in the performance of their duties or members-elect in training and orientation to the performance of their duties. (R.C. 3315.15)





Committees of Board members shall, when specifically charged to do so by the Board, conduct studies, make recommendations to the Board, and act in an advisory capacity, but shall not take action on behalf of the Board. Whenever a majority of a committee and/or sub-committee meets for any pre-arranged discussion of public business of that committee or sub-committee, it shall abide by the Sunshine Law (R.C. 121.22). The law requires that the committee or sub-committee give public notice of each meeting as well as prepare, file, and maintain minutes of the proceedings. Such minutes shall also be available for inspection by the public. A committee may meet in executive session in accordance with the provisions of Bylaw 0166 - Executive Session.



Committees shall consist of no more than two members.



Members shall be appointed by the President.



A member may request (or refuse) appointment to a committee.



Refusal to serve on any one committee shall not be grounds for lack of appointment to another committee.



The President shall appoint as soon after the organizational meeting as practicable members of the Board to standing committees where they shall serve a term of one (1) year.


Ad hoc committees may be created and changed at any time by the President or a majority of the members present at any meeting at which the need for a committee becomes evident or the Superintendent with the approval of the Board.


Members of ad hoc committees shall serve until the committee is discharged.


R.C. 3313.16



Appointment of Legal Advisors Throughout School Year


In addition to the Organizational Meeting, the Board may appoint legal advisors to serve as general counsel and for specific projects and areas of practice throughout the school year on an as needed basis.



Appointment to Joint Vocational School District Board


As a participating district of the Great Oaks Joint Vocational School District ("JVSD"), the Board of Education is entitled to representation on the Great Oaks JVSD Board of Education in accordance with the most recent plan for the Great Oaks JVSD on file with the Ohio Department of Education.


Beginning with terms expiring or vacated on or after September 29, 2013, the Board shall make appointments to the Great Oaks JVSD in accordance with this policy consistent with the requirements of R.C. Section 3311.19.


Terms of Service on JVSD Board


Members appointed by the Board under this policy to the Great Oaks JVSD Board shall serve for three (3) year terms of office.


Each appointment by this Board to the Great Oaks JVSD Board will be through the adoption of a resolution setting forth the appointee's qualifications in accordance with this policy and the law.


Required Qualifications of Board Appointed JVSD Board Members


The Board may appoint to the Great Oaks JVSD an individual who is not a current member of this Board who is otherwise lawfully eligible to serve as set forth below.


Members of the Great Oaks JVSD Board appointed under this policy shall either be Members of this Board or individuals who have experience or knowledge regarding the labor needs of the state and region with an understanding of the skills, training and education needed for current or future employment opportunities in the State.


In making an appointment, this Board will give preference to individuals who have served as members on an Ohio Joint Vocational School Business Advisory Committee who otherwise meet the statutory qualifications.


Adopted 4/14/14


Revised 5/23/17

R.C. 3319.19

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