West Clermont Local School District
Administrative Guidelines
 

9270A - ADMISSION OF STUDENTS FROM NON-CHARTERED SCHOOLS

The following guideline applies to students who are transferring from a home-school, non-chartered religious school, or foreign school. It does not apply to any school that has been chartered or licensed by a state education agency.

General Procedures:

 

A.

The Principal is responsible for conducting a thorough placement study including an assessment of current learnings relative to each course of study (see AG 5463). The placement study should also include a review of information provided by the parent such as student achievement data, standardized test scores, topics studied, resources used, and samples of student work and accomplishments. No student is to be placed in any school or grade without a written placement review.

   
 

B.

A final meeting with the parent and student shall be scheduled to review the District's assessment results, establish credits (if applicable), and discuss placement.

   
 

C.

In the event the advance notice is not provided, a temporary placement decision may be made by the principal while the placement review is conducted. The parent is to be informed of the District's placement review procedure.

   
 

D.

Prior to placement, the parent must complete normal enrollment procedures as outlined in AG 5111.

Admission to Kindergarten Through Grade Eight

Placement into a grade shall be made in accordance with the following:

 

A.

age appropriateness

   
 

B.

results of the examination of the student's most recent annual academic assessment report (required annually from home-school parents) which shall include one (1) of the following:

   
 

1.

data resulting from the assessment procedure described in AG 5463 - Student Transfer from Nonaccredited Schools

   
 

2.

results of a nationally-normed, standardized achievement test

   
 

3.

written narrative indicating that a portfolio of the student's work has been reviewed and his/her academic progress for the year is in accordance with the student's abilities and the District's applicable courses of study

   
 

4.

alternative academic assessment of the student's proficiency mutually agreed upon by the parent and the Superintendent

   
 

C.

review of previous regular education program records, if any, to check last grade placement

   
 

D.

results of the competency-based education tests and/or State proficiency tests at the appropriate grade level(s) to measure achievement of performance objectives in reading, writing, mathematics, citizenship, and science

Admission to Grades Nine Through Twelve

Placement into a grade shall be made on the basis of credits earned.

Placement into each subject (e.g., English) shall be made based on:

 

A.

age appropriateness;

   
 

B.

data resulting from the assessment procedure described in AG 5463  - Student Transfer from Nonaccredited Schools;

   
 

C.

results of examination of the student's most recent annual academic assessment report (required for students who have participated in a home-school program) which shall include one (1) of the following:

   
 

1.

results of a nationally-normed, standardized achievement test in the subject area

   
 

2.

a portfolio of the student's work that demonstrates s/he has developed the knowledge and skills at the previous grade level to the one the student should be placed in based on his/her age

   
 

3.

alternative academic assessment of the student's proficiency mutually agreed upon by the parent and the Superintendent

   
 

D.

review of previous regular education program records, if any, to check last grade placement;

   
 

E.

results of a State proficiency test or normed, criterion-referenced test in the subject area, if applicable to the grade placement.

Procedures for Determining Grade Point Average (GPA)/Class Rank/Transcripts

 

A.

Students entering the high school shall have no established grade point average (GPA) or class rank until they have completed two (2) semesters.

   
 

B.

Inclusion of the student in graduation honors such as Valedictorian shall occur if the student has been enrolled for four (4) consecutive semesters.

Graduation and Commencement Exercises

 

A.

Before a diploma will be presented, the student must meet all of the Board's graduation requirements.

   
 

B.

For a student to qualify for participation in the commencement exercises, s/he must be enrolled in the high school for two (2) semesters.

Revised 2/3/16

© Neola 2013