West Clermont Local School District
Administrative Guidelines


These guidelines are to be followed whenever a staff member will be transporting students incidentally by a private vehicle whether it be his/her vehicle or some other personís. This guideline does not apply if the vehicle is a bus or van chartered from a licensed operator. In such cases, the Transportation Department shall be responsible for arranging for the chartered vehicle.

This guideline also does not apply to parentsí private arrangements for the transport of their own children.



Determine that transportation by District vehicle is either not available or is not feasible.



The District will require the driver to affirm and certify that the intended private vehicle is in proper working condition, seat belts are available for each passenger, and the vehicle is insured for liability in an amount not less than $300,000 for bodily injury to or death of one (1) or more persons, and/or injury to property of others in any one (1) accident.



Obtain written consent from each student's parent using Form 8660 F2 - Parental Consent for Transportation by Private Vehicle. No student shall be allowed to ride in the vehicle without his/her parent's written consent.



Submit Form 8660 F1 - Request for Transportation by Private Vehicle to the principal for his/her approval at least three (3) days prior to the trip. Attach the parent consent forms to the request form.



Any students under the age of twelve (12) who are transported in a private vehicle are to be seated in the rear seat(s) of the vehicle.



If the trip is out-of-town and the transportation is approved, arrange for a copy of each student's Emergency Medical Authorization Form 5341 F1 which is to be kept in the vehicle during the entire trip.



Provide the school office with a list of names of the students who will be riding in the vehicle.



Upon return of the vehicle to the school, make sure each student has proper transportation home and remain at the school until all students have left school property.

Revised 2/10/15

© Neola 2014