West Clermont Local School District
Administrative Guidelines


Use of these guidelines will produce a toxic hazard communication program that will be in compliance with Policy 8431. Some methods go beyond the minimum requirements of the standard to more effectively communicate hazards to workers, for example, having workers sign training statements.


The following written hazard communication program has been established for the District by its THP Officer, the Director of Operations.

The program will be available in his/her office for review by all employees.

 A.Hazard Determination
  The Director of Operations will be relying on Material Safety Data Sheets from material suppliers to meet hazard determination requirements.

  The Director of Operations will be responsible for ensuring that:

  1.all incoming containers are properly labeled;

  2.all incoming products are checked for identity, hazard warning, and name and address of responsible party;

  3.all portable containers are labeled with identity and hazard warning;

  4.piping systems are painted at access points and every ten (10) feet where the piping is eight (8) feet or closer to employee contact.

 C.Material Safety Data Sheets (MSDS)

  1.The Director of Operations will be responsible for compiling the master MSDS file which is to be kept in the custodianís office. (see Form 8431 F1)

  2.MSDSs will be available for review to all employees. Copies will be available upon request to any administrator or supervisor.

  3.The Director of Operations shall make requests for MSDSs on all purchase orders. A file of follow-up letters shall be maintained for all shipments received without MSDSs.

  4.The Director of Operations shall provide supervisors with the required OSHA Right to Know poster and postings notifying employees of new or revised MSDSs within five (5) days of receipt of a new or revised MSDS.

 D.Employee Information and Training

  1.The THP Officer shall coordinate and maintain records of employee training.

  2.Before starting work, each new employee will attend a safety class and be given information on:

   a.chemicals and their hazards in their work areas;

   b.how to lessen or prevent exposure to these hazardous chemicals;

   c.what has been done to lessen or prevent workers' exposure to these chemicals;

   d.procedures to follow if they are exposed to these chemicals;

   e.how to read and interpret labels.

  3.After attending the class each employee will sign a form stating that they received the written materials outlined above and received the safety training.

  4.Before any new hazardous material is allowed in the District, appropriate employees will be given information in the same manner as during the safety class.

© Neola 2003