West Clermont Local School District |
Administrative Guidelines |
5335 - FOOD ALLERGY PROGRAM
Food allergies are a potential life threatening medical problem. The parents, student, District nurse, and staff of West Clermont Local Schools will work together to provide a safe environment for each student with this condition.
Guardian/Parent Responsibilities:
A. | Inform the District nurse, classroom teacher, cafeteria supervisor and transportation department of the student's allergy prior to the beginning of each school year or upon moving or changing schools. | ||
B. | Obtain West Clermont forms (Food Allergy History and Medication Form) from the District website at www.westcler.k12.oh.us. | ||
C. | Provide doctor's order and the medication if needed to the school principal. | ||
D. | Provide doctor's order if milk substitution is needed at lunch to the school principal. | ||
E. | Meet with the District nurse to form a partnership in the student's care. | ||
F. | Inform sports/activity coordinator of student's allergy and provide emergency medication. | ||
G. | Provide a picture of the student for the Emergency Care Plan. | ||
H. | Consider purchasing an identification bracelet for the student. | ||
I. | Notify the school office if a reaction occurs outside of school. | ||
J. | Update changes in emergency phone numbers. | ||
K. | Annually talk with the teachers and other staff when appropriate. | ||
L. | Replace Epi-Pens or other medications before expiration date. Check expiration dates monthly. | ||
M. | Educate student regarding his/her allergy, medication and treatment. | ||
N. | Educate the child of self-management regarding their food allergy. |
1. | Safe and unsafe food | |||
2. | Strategies for avoiding exposure to unsafe foods | |||
3. | Symptoms of allergic reactions | |||
4. | How and when to tell an adult they may be having an allergy-related problem | |||
5. | How to read food labels |
O. | Parent will instruct child in the use of the Epi-Pen. | ||
P. | Review with your child the student responsibilities listed below. | ||
Q. | If food allergy is life-threatening, have physician complete a Medical Statement required meal substitution with specific substitution listed. |
Student Responsibilities
(Age Appropriate):A. | Know signs and symptoms of their allergic reactions. | ||
B. | Follow the ALLERGIC CHILD'S MOTTO: When in doubt, do without! |
C. | Carry emergency medication responsibly. (Written medication order from physician must be on file.) | ||
D. | Be able to demonstrate proper administration of Epi-Pen. | ||
E. | Notify an adult if allergic reaction occurs. | ||
F. | Go to Health Clinic accompanied by staff/student. | ||
G. | Student shall not trade food with others. |
District Nurse Responsibilities:
A. | Include the student's name on the Alert List. | ||
B. | Write an Emergency Care Plan for the student and distribute to appropriate staff. | ||
C. | Notify transportation department of doctor's order requesting that student have emergency medication on the bus if necessary. | ||
D. | Identify and train alternate staff members to administer emergency medication. | ||
E. | Review use of Epi-Pen with staff and/or student before field trip. | ||
F. | Review the Emergency Care Plan annually and as needed with appropriate staff. |
Staff Responsibilities:
A. | Attach pictures of allergic students to appropriate forms if possible. | ||
B. | Orient allergic students to the Health Clinic as needed. | ||
C. | Facilitate teaching a food allergy lesson in the homeroom classroom per request. (PS, K-6) | ||
D. | Reinforce allergy education with student as needed. | ||
E. | Review the West Clermont Food Allergy Program on Public School Works. | ||
F. | Review student's Emergency Care Plan at the beginning of each school year and as needed. | ||
G. | Place the copy of the Emergency Care Plan in the Red Alert folder. | ||
H. | Identify the concerns of the students with food allergies and discuss how others can help them remain safe. | ||
I. | Avoid food allergens in the classroom. | ||
J. | Be aware that touching or smelling can also cause allergic reactions. | ||
K. | Consult with parent and/or District nurse and check food labels carefully to prevent accidental allergen consumption. (PS, K-6) | ||
L. | ALLERGIC CHILD'S MOTTO: When in doubt, do without! |
M. | Communicate with classroom parents informing them of food allergy issues. (PS, K-6) | ||
N. | Communicate with school health aide about potential risks on field trips. | ||
O. | Insure that a trained staff member has emergency medication accessible for the student at all times on field trips. |
Food Service Staff Responsibilities:
A. | Review annually preventative cross contamination measures to be followed during food preparation. | ||
B. | Clearly label ala carte items sold in the cafeteria. (6-12) | ||
C. | Provide an allergen safe area in the cafeteria upon parent request. | ||
D. | Facilitate washing of cafeteria tables with soapy water after each shift. (PS, K-6) | ||
E. | Display list of students with food allergies for cafeteria staff. (PS, K-6) | ||
F. | Food serve managers are to read all food product labels and post allergens contained in foods being served daily. |
Transportation Staff Responsibilities:
A. | Obtain training in emergency procedures for children with allergies riding the bus. | ||
B. | Request completed medical forms if bus driver is required to administer emergency medications. | ||
C. | Prohibit eating on the bus unless accommodations are needed for a student. | ||
D. | Inform substitute bus drivers of emergency procedure for children with allergies. |
Approved 12/18/12