3440B - USE OF PRIVATE CAR FOR SCHOOL BUSINESS

West Clermont Local School District

Administrative Guidelines

3440B - USE OF PRIVATE CAR FOR SCHOOL BUSINESS

The District has established the following means for providing reimbursement for the use of privately-owned vehicles used in the performance of assigned duties.

	A.	All professional staff will be assigned to a school or office which becomes the home station. It will be the responsibility of each individual to provide his/her own transportation from his/her residence to his/her assigned station and to any other assigned spot to attend meetings for administrative or training purposes.
	B.	When an individual's duties require his/her presence at other stations or places within or outside of the District, reimbursement for travel may be requested. Such requests will be approved when the travel is scheduled or authorized by the Superintendent.
	C.	Regularly scheduled travel will be authorized when requisitioned in compliance with a printed schedule; e.g.: special professional staff members are required to go from school to school on a regular schedule.
	D.	Sporadic or emergency travel will be authorized when made in connection with an assignment.
	E.	All personnel who are assigned duties at more than one (1) school will be listed by their immediate supervisor. A requisition to cover their estimated travel will be submitted by Superintendent.
	F.	Payments for authorized travel will be made provided itemized daily records are submitted on the proper forms. Persons who travel are advised to keep a daily log of their required business trips.
	G.	Reimbursement for travel, less the employee's commute, shall be paid at the standard Federal mileage rate as set by the IRS.
	H.	Gasoline, damages, needed service, or repairs to private vehicles are the responsibility of the employee/owner as these costs are included in the per-mile cost reimbursement.