West Clermont Local School District
Administrative Guidelines


In order to comply with Federal law the following verification of employment eligibility procedures will apply:

Completion of Form I-9

The Assistant Superintendent will have the following employees complete Form I-9:

 A.Persons hired after May 31, 1987 - Form I-9 must be completed within three (3) business days of the date of the hire. If an individual is employed for less than three (3) days, the form must be completed before the end of the employee's first working day.

 B.Persons hired between November 7, 1986 and May 31, 1987 - Form I-9 must have been completed before September 1, 1987.

The following individuals do not need to complete Form I-9:

 A.persons hired before November 7, 1986

 B.persons hired after November 6, 1986, who left your employment before June 1, 1987

 C.persons who are employed by a contractor providing contract services

 D.persons who are independent contractors

The Assistant Superintendent is also responsible for reverifying employment eligibility of employees whose employment eligibility documents carry an expiration date.

Preparation of Documents for Inspection

U.S. Immigration and Naturalization Service (INS) or Department of Labor (DOL) Officers are required to give employers three (3) days advance notice before an inspection. The Assistant Superintendent will assemble the I-9 forms in preparation for the inspection. Failure to provide the I-9 forms could result in civil money penalties for each employee for whom the Form was not completed, retained, or presented.

Retention of Employee Identification and Social Security Number

The Board will retain a photocopy of either the employee's driver's license or passport showing the employee's identity and valid social security number.

P.L. 99-603
Immigration Reform and Control Act of 1986

© Neola 2009