Webberville Community Schools
Bylaws & Policies
 

0150 - ORGANIZATION

0151

Organizational Meeting
 
 

The Board of Education shall organize annually not earlier than July 1st and not later than the third Monday in July at a meeting held for that purpose. The meeting shall be called to order by the ranking officer of the preceding Board who shall serve as presiding officer until the election of a temporary chairperson, who shall in turn serve until the election of a President.
 

0152

Officers
 
 

The Board shall elect a President and Vice-President as well as a Secretary and Treasurer.
 
 

Election of officers shall be by a majority of the full Board. Where no such majority exists on the first ballot vote, a second vote shall be cast for the two (2) candidates who received the greatest number of ballot votes.
 
 

Except for those appointed to fill a vacancy, officers shall serve for one (1) year and until their respective successors are elected and shall qualify. An officer may be removed for cause by a majority vote of the full Board. Such causes may include:
 
 

A.

Failure to attend meetings.
     
 

B.

Neglecting to perform functions of the office as specified in the bylaws.
     
 

C.

Breach of confidence of the Board by disclosure or discussion of confidential or closed meeting subjects.
     
 

D.

Failure to abide by the code of ethical behavior for Board members as adopted by the Board.
 

Prior to such action, the officer shall have an opportunity for a hearing which will be open or closed at the option of the officer.
 
 

The Board shall fill a vacancy in any Board officer position within thirty (30) days of the occurrence of the vacancy.
 
 

M.C.L.A. 380.1104
   

0154

Motions
 
 

The Board shall, at the organizational meeting:
 
 

A.

designate depositories for school funds; M.C.L.A. 380.1221
 
 

B.

designate those persons authorized to sign checks, contracts, agreements, and purchase orders;
 
 

C.

designate a day, place, and time for regular meetings which shall be held at least once every month;
 
 

D.

determine fee charged to individuals who request notice of Board meetings; (M.C.L.A. 15.266)
 
 

E.

designate an administrator to assume specified responsibilities of the Treasurer and/or of the Secretary;
 
 

F.

designate the Electronic Transfer Officer (ETO) in accordance with Policy 6144.
 

0155

Committees
 
 

Committees of Board members shall, when specifically charged to do so by the Board, gather information, conduct studies, present options to the Board and act in an advisory capacity, but shall neither limit choices available to nor take action on behalf of the Board.
 

All committees shall comply with the Open Meetings Act by providing notices of each meeting, posting the time and date of each meeting, providing for a period of public participation, and recording appropriate minutes of the meeting. A committee may conduct a closed meeting providing it is for one of the purposes described in Bylaw 0167 and the committee abides by all requirements for the conduct of a closed meeting. A committee may meet in closed session to review the specific contents of an employment application provided when the applicant for employment requests that the information remains confidential. It may not, however, meet in closed session to protect an applicant's identity.
   
 

The President is authorized to appoint as soon after the organizational meeting as practicable, members of the Board to the standing committees where they shall serve a term of one (1) year.
   
 

Ad hoc committees may be created and charged at any time by the President or the Superintendent with the approval of the Board.
   
 

Members of ad hoc committees shall serve until the committee is discharged.
   
 

The Superintendent shall serve as an ex-officio member of each committee.
   
 

A member may request (or refuse) appointment to a committee.
   
 

Refusal to serve on any one committee shall not be grounds for failure to appoint a member to another committee.
   
 

Each Board committee shall be convened by a chairperson who shall report for the committee and shall be appointed by the President.
   
 

Due to the magnitude of responsibilities, the Board of Education Building and Grounds Committee may participate in development of an annual report to the entire Board, setting forth requirements for the ensuing school year, based on current status of facilities.
   
 

The Building and Grounds Committee, in conjunction with the Superintendent will choose the method and selection of an architectural and engineering firm, a bonding attorney, a financial consultant and a construction manager, as deemed appropriate for the nature of the project, in consultation with the District's law firm.
 

Management and supervision of all District construction programs will be the responsibility of the Superintendent. The Superintendent is authorized to approve change orders up to the legal limit, $18,345. The Buildings and Grounds Committee is authorized to approve change orders up to $35,000. All change orders in excess of $35,000 require Board approval.
   
 

All dedication programs and ceremonies will be approved by the Board.