| Wayne Trace Local School District |
| Bylaws & Policies |
1320 - DUTIES OF THE TREASURER
Qualifications:
| A. | must possess the personal qualities, behavior, and interpersonal qualities necessary to develop a positive working relationship with others; must display excellent communication skills, work cooperatively with others, be trustworthy and honest in all communications and dealings with others, and exercise discretion in what is and is not shared with others in terms of relaying information | |
| B. | must be clerically adept, technologically adept, well-organized, dedicated to ensuring the safe and smooth operation of the financial and business aspects of Wayne Trace Local Schools; must be proficient in computerized accounting procedures and the compiling of data | |
| C. | must be willing to attend clinics and in-services as necessary an/or as required for professional training or growth. | |
| D. | must possess or be able to quickly obtain a valid State of Ohio Treasurer's license | |
| E. | a Baccalaureate Degree from a college or university program with a background or training in accounting, finance, business, administration or a closely related field | |
| F. | a thorough knowledge of taxes, accounting procedures, and school finances is very much preferred | |
| G. | must be able to provide a Treasurer's bond in an amount determined by the Board |
Reports To:
Wayne Trace Board of Education
Supervises and Evaluates:
Assistant treasurer and all temporary personnel affiliated with the Treasurer's office
Evaluated By:
Wayne Trace Board of Education
Job Goals:
| A. | to oversee the business and financial operations of the School District | |
| B. | to direct and manage all financial accounting systems | |
| C. | to serve as the Board's chief financial officer | |
| D. | to work cooperatively with the Superintendent | |
| E. | to carry out the regulations of the State Auditor, Ohio Department of Education, Secretary of State, Board of Tax Appeals, County Auditor, and other State, local, and Federal agencies | |
| F. | to serve as Board secretary, recording and maintaining the minutes of Board meetings | |
| G. | to provide administrative services required by the Board |
Performance Responsibilities:
| A. | carries out all duties as defined by the R.C. 3313 et seq. and R.C. 3315 et seq. | |
| B. | accounts to the Board for the receipt, safekeeping, and distribution of all District funds | |
| C. | establishes controls and an accounting system to provide a detailed record of all financial transactions | |
| D. | keeps an account of all District funds in accordance with the rules and forms prescribed by the Bureau of Inspection and Supervision of Public Offices; works cooperatively with auditors; adjusts, approves, and submits all budgets and final expenditure reports for State and Federal grants and programs as required | |
| E. | keeps the Board and Superintendent accurately informed about the District's financial status and emerging needs | |
| F. | prepares the annual budget and appropriation measures jointly with the Superintendent | |
| G. | administers the financial aspects of ratified contracts | |
| H. | receives all money from any source and places monies in a depository in compliance with State laws; develops and maintains depository agreements | |
| I. | approves all expenditures of the District in compliance with State laws; develops an invoice approval system | |
| J. | manages all payroll disbursements to employees including establishing payroll accounts, payroll cycles, and payroll deduction plans and schedules | |
| K. | develops and implements a payroll plan for all casual and long-term substitute workers of the School District | |
| L. | prepares and disseminates salary and wage change notices as required by law | |
| M. | analyzes and monitors all State foundation payments to insure that payments are consistent with unit allocations and staffing levels | |
| N. | records, maintains, and distributes minutes of each Board meeting; secures Board President's signature for approved minutes | |
| O. | produces a monthly financial statement for the Board | |
| P. | oversees the preparation of all authorized employee contracts | |
| Q. | manages the investment of the District's funds | |
| R. | meets all timelines for the filing of necessary reports | |
| S. | works cooperatively with the Superintendent to prepare the agendas and exhibits for the meetings of the Board | |
| T. | monitors the fiscal aspects of all service contracts, grants, Title funds, etc. to secure funding and to ensure compliance with terms before authorizing expenditures and transactions | |
| U. | coordinates the use of fiscal information for the State's Educational Management Information System | |
| V. | develops procedures for collecting the payment of all fees such as student fees and staff development fees, which are owed to the District | |
| W. | oversees food service accounting and reporting functions | |
| X. | prepares an annual financial statement of the preceding fiscal year in compliance with Sate law; annually prepares for the Board certification of all millage, bond, and income tax rates in effect for the current school year | |
| Y. | certifies that the amount required to be paid under a contract or order is available or in the process of being collected (certificates of available resources) and certifies that the necessary certificates are filed as financial resources change (certificates of amended resources) as per State law | |
| Z. | certifies the accuracy of reports needed to calculate State funding | |
| AA. | maintains complete and accurate personnel files for all District employees | |
| BB. | develops financial projections for use in fiscal decisions | |
| CC. | prepares annually a five (5-year) forecast in compliance with State law; amends the five (5-year) forecast when finances change significantly as required by law | |
| DD. | works cooperatively with personnel to certify that all teachers have submitted the necessary data to be legally compensated | |
| EE. | maintains standards of confidentiality as appropriate for the position | |
| FF. | receives and records bids for all purchases that exceed the purchasing Agent's authority | |
| GG. | complies with all local, Federal, and State auditing practices and procedures as required by law | |
| HH. | prepares all the necessary financial reports for negotiations and takes a role in negotiations as directed by the Board | |
| II. | becomes involved in special projects not necessarily dealing with finance as the Board directs | |
| JJ. | maintains and ensures the safe retention of records as specified by law | |
| KK. | works cooperatively and appropriately with the Superintendent and co-workers in the spirit of teaming with them to accomplish tasks | |
| LL. | seeks bids or quotes for a variety of items and/or projects relative to school business in compliance with the law | |
| MM. | serves as a resource for employees contemplating retirement and assists employees with the filing of the necessary paperwork for retirement | |
| NN. | prepares severance pay calculations | |
| OO. | seeks bids for any and all types of insurance as directed by the Board; serves as an active member on the Paulding County Schools Health Consortium Committee | |
| PP. | oversees annuities and all aspects of employee payroll deductions | |
| QQ. | keeps abreast with any and all changes in accounting and auditing procedures as required by law | |
| RR. | advises the Board and Superintendent on all matters relative to school finance | |
| SS. | serves as the Chief Financial Officer of the School District; helps the Superintendent and Board with budget development and long-range planning activities | |
| TT. | administers employee benefit programs (medical, dental, life insurance, annuities, COBRA, etc.) | |
| UU. | administrates the E-rate program for the School District | |
| VV. | other responsibilities as assigned by the Board |
R.C. 3301.074