Warren Consolidated
Administrative Guidelines
 

5200 - ATTENDANCE

The Board of Education requires all students enrolled in the schools of this District to attend school regularly in accordance with the laws of the State. The District's educational program is predicated upon the presence of the student and requires continuity of instruction and classroom participation. The regular contact of students with one another in the classroom and their participation in a well-planned instructional activity under the tutelage of a competent teacher are vital to this purpose.

Student Absence

A parent must notify the school on the day a student is to be absent unless previous notification has been given in accordance with school procedure for reporting absences. If such notification is not received, the principal should notify by telephone or in writing the student's parents, guardian, or legal custodian of a child's absence. The parent is responsible for providing the school with current home and/or work telephone numbers and to notify the school of any change in the above information.

Excusable Reasons for Absence

The District accepts only the following as excusable reasons for absence from school. Each absence shall be explained in writing and signed by the student's parents. The excuse shall be submitted to the school office and filed as part of the student's school record.

A written excuse for absence from school may be approved for one (1) or more of the following reasons or conditions:

 A.Personal Illness
  The administrator may require a doctor's confirmation if s/he deems it advisable.

 B.Illness in the Family

 C.Quarantine of the Home
  This is limited to the length of the quarantine as fixed by the proper health officials.

 D.Death of a Relative

 E.Observance of Religious Holidays
  Any student shall be excused for the purpose of observing a religious holiday consistent with his/her creed or belief.

 F.Absence During the School Day for Professional Appointments
  Parents are to be encouraged to schedule medical, dental, legal, and other necessary appointments other than during the school day. Since this is not always possible, when a student is to be absent for part of the day the student shall report back to school immediately after his/her appointment if school is still in session.

Absences that do not accumulate against this guideline includes field trips.

Student Vacations During the School Year

Students are permitted to go on vacation during the school year without penalty (except the week ending each semester). The purpose of this administrative guideline is to accommodate parents who must to take their vacations during the school year and the desire to enjoy that time as a family.

Whenever a proposed absence-for-vacation is requested, parents are encouraged to discuss it with the school personnel. The length of absence should be made clear, and those involved should have an opportunity to express their views on the potential effects of the absence.

 A.The time missed will be counted as an excused absence, and class work must be requested prior to the absence.

 B.These absences will count toward the District attendance policy.

Truancy

A student shall be considered truant each day or part of the day s/he is unexcusably absent from his/her assigned location. Absence is defined as nonpresence in the assigned location any time beyond the tardiness limit. A student will be considered tardy rather than absent if s/he is in his/her assigned location for at least half of the school day or activity.

Truancy demonstrates a deliberate disregard for the educational program and is considered as a serious matter. Administrative action taken will be as follows:

 A.No credit will be recorded for work missed as a result of truancy.

 B.A record of the truancy will be entered in the student's record file.

 C.A parent conference may be held.

The disciplining of truant students shall be in accord with Board policies and due process, as defined in Policy 5611 and the Student Code of Conduct.

Truant students who are minor parents are to be reported to the County Family Independence Agency.

Encouraging Attendance

Promoting and fostering desired student attendance habits requires a commitment from the administration, faculty, and parents. No single individual or group can - in and of itself - successfully accomplish this task.

A professional staff member's responsibility must include, but not be limited to:

 A.providing meaningful learning experiences every day:
  Therefore, a student who is absent from any given class period would be missing a significant component of the course.

 B.speaking frequently of the importance of students being in class, on time, ready to participate;

 C.keeping accurate attendance records (excused vs. unexcused);

 D.incorporating defined, daily participation as part of the teaching/learning process and each grading period (see AG 2220).

Students Leaving School During School Day

 A.No staff member shall permit or cause any student to leave school prior to the regular hour of dismissal except with the knowledge and approval of the principal and with the knowledge and approval of the student's parents.

 B.No student will be released to any government agency without proper warrant or written parental permission except in the event of an emergency as determined by the parent.

Make-Up Opportunities

A student may make-up units of study with a properly certificated teacher if prior approval has been granted by the principal.

 A.Students will be given the opportunity for making up work missed due to approved absences. The length of time for completion of make-up work shall be commensurate with the length of the absence.

 B.Students may be given the opportunity to make-up work missed due to suspension. The make-up work must be completed and presented to the teacher upon his/her return to school. Tests missed during the period of suspension may be made up by the students by contacting the teacher on the day of his/her return to school. The teacher, at his/her convenience, may administer the test or assign alternate written work in lieu of the test missed.

Tardiness

 A.Students not in homeroom or in class when the late bell rings are considered tardy.

 B.All students who are tardy to school must report to the appropriate office to sign in.

 C.When a teacher detains a student after class, s/he shall issue a late pass for the student's next class.

 D.Teachers are requested to refer cases of chronic tardiness to the principal's office.