Warren City School District
Administrative Guidelines


The following guidelines will govern the personal use of the Board of Education technology by staff members as well as use for school purposes by either staff or students while at home. Except as authorized herein, no personal, that is, non-school, use of Board technology may be made by any student at any time.

 A.Form 7540.01 F1 - Permission to Use/Import Software is to be submitted to the Office of Technology before any personal software is used and/or installed on Board computers. In addition, the staff member must provide either the licensing agreement from the manufacturer or a proof of purchase. The staff member must also confirm to the Office of Technology that s/he has analyzed the content of the software.

 B.A staff member or a student may start a project using Board-owned software at school or personal software at home and produce a copy of the project or document. The Board will not provide Board-owned software for use on personal computers at home. When the project is completed, the staff member or student should notify the Executive Director State and Federal/Technology to find out whether or not the Board wishes to keep a copy for reference or for use by others. No staff member or student should expect to retain any proprietary rights related to the design on any web site or pages hosted on the Board's servers.

 C.Prior to making a copy of any Board-owned software, a staff member or student should contact the Office of Technology to find out whether or not there is any licensing agreement associated with that software, and if so, whether the license allows the staff member or student to load the material on his/her home computer. If reproduction is allowed, the staff member or student is to complete a check-out form (see Form 7540.01 F2) in which s/he agrees to make only one copy and only for personal use and not for use by others. If the license does not allow this, then no copy is to be made.

 D.No staff member or student will be allowed access to the Internet or other networks without first signing the Student or Staff Network and Internet Acceptable Use and Safety Agreement, Form 7540.03 F1 or Form 7540.04 F1. All student use of the Internet must be under the supervision of a staff member or approved volunteer.

 E.Neither staff members nor students are to use the Internet for recreational, personal, discriminatory, or unlawful purposes but only for purposes related to the Board's educational program or operational needs.

 F.Each staff member and student will be provided a password for use with Board technology with the provision that the password is not to be shared with others. The existence of a password does not guarantee confidentiality or privacy and the Board retains the right to use any person's password to monitor the type of use that is being made of Board technology.

 G.With regard to personal e-mail, staff members may use it to send and/or receive personal messages provided such use is limited to non-duty time and does not involve the conduct of any personal, discriminatory, or unlawful business (including commercial purposes, advertising, and political lobbying).

 H.Students are not allowed to send or receive personal e-mail messages.

 I.Use of all other Board technology shall be in accord with AG 7530 - Personal Use of District Equipment and Facilities.

Approved 9/02
Revised 4/06