Van Buren Intermediate School District
Bylaws & Policies
 

0150 - ORGANIZATION

0151

Organizational Meeting
   
 

The Board of Education shall organize annually on or before the fourth Monday in July at a meeting held for that purpose in accordance with law. The meeting shall be called to order by the Superintendent who shall serve as presiding officer until the election of the officers.
   
 

M.C.L.A. 380.613
   

0152

Officers
   
 

The Board shall elect from its members a President, Vice-President who shall be members of the Board, and a Secretary and Treasurer, who need not be members.
   
 

Election of officers shall be by a majority of the full Board. Where no such majority exists on the first ballot vote, a second vote shall be cast for the two (2) candidates who received the greatest number of ballot votes.
   
 

Officers shall serve for one (1) year and until their respective successors are elected and shall qualify. An officer may be removed for cause by a majority vote of the full Board. The Board shall fill a vacancy in any Board officer position within thirty (30) days of the occurrence of the vacancy.
   
 

M.C.L.A. 380.613
   
 

Revised 1/03
   

0154

Motions
   
 

The Board shall, at the organizational meeting:
 
 

A.

designate depositories for school funds; M.C.L.A. 380.1221
 
 

B.

designate those persons authorized to sign checks, contracts, agreements, and purchase orders;
 

C.

designate a day, place, and time for regular meetings which shall be held at least once every month; (8341), M.C.L.A.380.115
     
 

D.

designate those persons authorized to use the safe deposit box;
     
 

E.

determine fee charged to individuals who request notice of Board meetings; (M.C.L.A. 15.266)
     
 

F.

designate a day for regular study sessions of the Board;
     
 

G.

designate an administrator to assume specified responsibilities of the Treasurer and the Secretary;
     
 

H.

designate the Electronic Transfer Officer (ETO) in accordance with Policy 6144.
   
 

Revised 2/4/04
   

0155

Committees
   
 

Committees of Board members shall, when specifically charged to do so by the Board, conduct studies, make recommendations to the Board and act in an advisory capacity, but shall not take action on behalf of the Board.
   
 

All committees shall comply with the Open Meetings Act by providing notices of each meeting, posting the time and date of each meeting, providing for a period of public participation, and recording appropriate minutes of the meeting. A committee may conduct a closed meeting providing it is for one of the purposes described in Bylaw 0167 and the committee abides by all requirements for the conduct of a closed meeting. A committee may meet in closed session to review items of a personal nature when an applicant for employment so requests that the information remains confidential. It may not, however, meet in closed session to protect an applicant's identity.
   
 

Ad hoc committees may be created and charged at any time by the President or the Superintendent with the approval of the Board.
 

Members of ad hoc committees shall serve until the committee is discharged.
   
 

The Superintendent shall serve as an ex-officio member of each committee.
   
 

A member may request (or refuse) appointment to a committee.
   
 

Each Board committee shall be convened by a chairperson who shall report for the committee and shall be appointed by the President.