7440 - SECURITY AND VIDEO SURVEILLANCE

Van Buren Intermediate School District

Administrative Guidelines

7440 - SECURITY AND VIDEO SURVEILLANCE

	A.	Distribution of Keys
		In general, staff members shall be provided only the key to the space(s) they use and to other areas in which they have a legitimate responsibility. The Director of Finance and Operations will maintain a file of master keys. Any unauthorized person found to have a master key or a duplicate in his/her possession shall be held in violation of this guideline.
	B.	Security
		In order to be properly protected against theft:

		1.	no money or valuables are to be left in the room;
		2.	at no time shall students be given keys for their use;
		3.	staff members must keep possession of their keys;
		4.	staff members should secure valuables at all times;
		5.	classroom doors should be kept locked when the classroom is empty;
		6.	prior to leaving school each day, staff members must close windows and lock doors to their rooms;
		7.	staff members are responsible for the equipment and supplies in their classrooms or offices. Should any items "disappear", the principal/supervisor must be notified immediately.

Use of Video Surveillance Equipment

The Superintendent is responsible for installing and maintaining video cameras for surveillance in the following areas. Operation of the cameras may be continuous twenty-four (24) hours/day, seven (7) days per week) or targeted, as deemed appropriate by the Superintendent.

			a.	Inside locations in accordance with Board Policy and as approved by the Superintendent.
			b.	Outside locations in accordance with Board Policy and as approved by the Superintendent.
			c.	Other areas within the District's control including vehicles may be subject to surveillance with the written authorization of the Superintendent. Such approval shall generally be limited to situations where the Superintendent has reason to believe that safety or the orderly educational environment is at risk or to monitor areas where theft and/or vandalism are concerns. Video surveillance will be used in accordance with AG 7440 and AG 8600.

		2.	The Superintendent is also responsible for establishing and maintaining signs in visible locations, including main entrances, so that staff, students, and visitors are aware of these devices.
		3.	Access to view surveillance video tapes by other than authorized District personnel must be approved by the involved administrator. Such access will generally be denied where it would result in unwarranted invasion of an individual's personal privacy, a potential disruption to the educational environment or a risk to an individual's safety. Disclosures will be made when legally required.
		4.	In the event a required disclosure which would result in unwarranted invasion of an individual's personal privacy or a risk to an individual's safety the involved administrator or designee will:

			a.	identify those individuals affected by the disclosure and, barring exceptional circumstances notify these individuals of the disclosure; and
			b.	provide a written summary of the situation requiring disclosure and the notifications made or the reasons for not making the notifications. This report shall be maintained by the Superintendent.

	C.	Central Alarm System
		Each staff member shall be provided the appropriate entry and exit procedures when s/he receives authorization to enter District facilities when the facilities are closed.

Revised 10/31/07