Upper Arlington City School District
Administrative Guidelines
 

7530B - TECHNOLOGY EQUIPMENT SECURITY PROCEDURES
 

A.

Identification:
     
 

1.

A label with the District's name and an identification number will be placed on each piece of equipment.
     
 

2.

Records of the identification number, serial number, model, etc. for each piece of equipment shall be maintained in Office of Operational Technology.
     
 

3.

Records on each piece of software, organized by title and course or program, shall be maintained in the Office of Operational Technology.
     
 

B.

Use of Hardware and Software:
     
   

Use of equipment and software may not be used for the purpose of copying materials in violation of copyright laws or in a manner inconsistent with applicable policies and guidelines that address its use. (See Policy 7530.01, Policy 7540.01, Policy 7540.02, Policy 7540.04, and AG 2531, AG 7540, AG 7540.01A, AG 7540.01B, AG 7540.02, and AG 7540.05.)
     
   

Students should not use audiovisual equipment or software without a staff member or approved volunteer being present.
     
   

In special circumstances, students may be allowed to use equipment/software, without supervision, when the teacher in charge deems it desirable and the student has proved himself/herself responsible.
     
 

C.

Requests for Personal Use:
     
   

Personal use of equipment and software, including computers and peripherals, by students, staff, and Board members shall be in accordance with Policy 7530 and the accompanying guidelines.
   

Requests to use equipment and software for personal use off school premises will require written permission from Director of Operational Technology. If permission is granted, the use of the equipment and/or software is limited to the reason identified in the initial request; any other use is strictly prohibited and could result in future denials of request to use the equipment and/or software.
     
 

1.

Staff members must fill out Form 7530B F1 and submit it for approval at least ten (10) working days in advance to the Director of Operational Technology.
     
 

2.

Students must receive permission from their instructor, based on a legitimate instructional purpose, prior to completing Form 7530B F1 and submitting it to the Director of Operational Technology. A request must be submitted at least ten (10) working days prior to the intended use.
     
   

Users will be responsible for arranging safe transportation and housing for equipment and software used off school premises.
     
   

The borrower will not be held responsible if repair is required as a result of equipment malfunction or unavoidable circumstances but will be responsible for damages resulting from negligence. In no instance, should an attempt be made to repair equipment or software. The defective item should be returned to the Director of Operational Technology as is with a written description of the problem/malfunction. The District will repair the equipment and, if appropriate, bill the user.
     
 

D.

Staff Services:
     
   

The user must be proficient in the operation of equipment and software prior to the user receiving the material.
     
 

E.

Equipment Inventory and Repair:
     
   

All software and hardware will be inventoried each school year. An accurate inventory of all District computers and other audio-visual equipment in the District will be maintained by Operational Technology. Inventory of computers, other equipment, and software will also be maintained in the school or department in which they are located.
 

F.

Report of Loss:
     
   

If any equipment or software is lost, the school principal and the Director of Operational Technology shall be notified. The Director of Operational Technology should notify police, if deemed appropriate. A complete inventory of all other equipment and/or software located in the same area as the lost items shall be taken. Inventory cards for all missing equipment/software shall be kept in a separate file for use in giving information to the police and/or the insurance company.