| | A. | Petty Cash Accounts
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| | | Petty cash accounts are maintained by the following departments: School Age Child Care, Burbank Early Childhood School, Treasurer’s Office, Food Service and Intervention Services.
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| | | These accounts are for reimbursement to staff for incidental items purchased in situations where it is not feasible to process a purchase order and the reimbursement is under $20.00. The invoice or receipt must be turned in with the signature of the person making the purchase and account number to be charged to the individual responsible for the petty cash account.
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| | B. | Petty Cash Checking Accounts
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| | | Petty cash checking accounts are maintained by the following schools/departments: Barrington Elementary, Greensview Elementary, Tremont Elementary, Wickliffe Elementary, Windermere Elementary, Hastings Middle School, Jones Middle School, Upper Arlington High School and High School Athletics.
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| | | These accounts are for reimbursement to staff or for incidental items purchased in situations where it is not feasible to process a purchase order. Checks cannot be written in amounts greater than $50.00 without prior approval of the Treasurer. The invoice or receipt must be turned in with the signature of the person making the purchase and account number to be charged to the individual responsible for the petty cash account.
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| | | To replenish either of these types of accounts (A or B above) a requisition is entered and submitted, along with the receipts, to the Treasurer’s office. The actual check ledger must also be submitted for checking accounts (B above) so a bank reconciliation can be performed by the Treasurer’s office.
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| | | All petty cash checking accounts must be submitted to the Treasurer's office quarterly for reconciliation.
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| | | Please note: Reimbursement of sales tax is not allowed. A tax exempt certificate can be obtained from the Treasurer’s office prior to purchase if needed.
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| | C. | Change Funds
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| | | Change funds are maintained by the following departments: Food Service, High School Store, High School Athletics, Hastings Athletics, Jones Athletics.
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| | | Change funds are used for the daily cash operations of these departments and must be returned to the Treasurer’s office each year in mid-June.
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