| | A. | The policy will annually be distributed to each student in grades 7 - 12 with the major points of the policy reviewed with the students.
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| | B. | Each advisor/sponsor/coach (hereafter referred to as "advisor") will complete the "Activity Membership" form and submit it to the Assistant Principal for Student Activities or to the Assistant Principal for Athletic at the middle school, to the Director of Athletics ("AD") by the end of the eighth week of every grading period. The advisor will be responsible for keeping membership information current and of notifying the assistant principal or Athletic Director of any changes.
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| | C. | The appropriate staff member will receive a grade rank report each nine (9) weeks from data processing.
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| | D. | The appropriate staff member will cross-check each student with a GPA of 1.999 or lower with the advisor’s membership lists.
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| | E. | The appropriate staff member will notify in writing any ineligible student and his/her parent or legal custodian within five (5) school days after the student has received his/her grades for the nine (9) weeks. Copies of this letter will be given to the student’s advisor and counselor. The letter will notify parents of their right to appeal.
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| | F. | There will be allowance for an appeal of the student’s ineligibility. The written appeal must be made within three (3) calendar days of the receipt of the notice of ineligibility, signed by both the student and his/her parent and sent to the Assistant Principal or Athletic Director.
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| | G. | The appropriate Assistant Principal or Athletic Director will conduct a hearing on the appeal within five (5) school days of the receipt of the written appeal. The parent has the right to be present at this appeal hearing. Following the hearing, the Assistant Principal or Athletic Director will give their decision in writing to the appellants.
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| | H. | The Assistant Principal for Student Activities or the Assistant Principal for Athletics or the Athletic Director at the middle school will keep a file for all eligibility matters and be responsible for monitoring student GPA each nine (9) weeks.
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| | A. | Definition of "participation":
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| | | A student may not participate in any interscholastic competition until eligibility has been regained.
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| | B. | Post-season awards, recognition banquets, etc.:
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| | | Student participation in post-season recognition programs and his/her receiving of an aware will be determined by policies and guidelines respective of each sport or program. Such information shall be provided to students and parents prior to the start of any sports season or activity.
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| | C. | Effect of an Incomplete ("I") grade:
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| | | The incomplete grade must be made up within two (2) weeks of the end of the grading period. Eligibility will be determined after recalculation of the GPA with the new grade. If a student is below 2.0 with an incomplete, s/he may not participate until the incomplete has been made up.
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| | D. | Participation in special programs:
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| | E. | Student participation fees:
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| | | If a student loses eligibility after s/he has paid special activity fee (e.g., Ski Club) or dues, there will be no refund from the Board of Education or from the activity fund treasury.
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| | F. | Effect of summer school grades:
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| | | According to Ohio High School Athletic Association regulations, remedial and or tutorial course work completed during summer school cannot be used to regain eligibility.
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| | | Advanced credit course work will not count for regaining eligibility until the end of the first quarter of the autumn semester when the appropriate weight will be given to the work completed (e.g. 1/4 credit.)
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| | G. | Student participation during the appeal process:
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| | | The student may participate during the appeal process.
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| | H. | The effect of accumulation – the value of each nine (9) weeks:
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| | | A student’s eligibility will be determined according to his/her GPA for each nine (9) week grading period. Semester and final exams are not to be calculated in the nine (9) week GPA assessment because of the comprehensive nature of exams. A student’s eligibility will be determined by examining each student’s nine (9) week grade independent of prior grading periods. The individual nine (9) week GPA’s value will be used in itself to determine a student’s eligibility.
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