2262E - ENROLLMENT AND REGISTRATION POLICIES AND PROCEDURES

Upper Arlington City School District

Administrative Guidelines

2262E - ENROLLMENT AND REGISTRATION POLICIES AND PROCEDURES

The Upper Arlington School-Age Child Care Program provides quality school-age programming, both before and after school, for children attending Barrington, Greensview, Tremont, Wickliffe, and Windermere Schools and who live in the District. Children must attend the SACC program at the school they attend daily. Parents/guardians cannot request to have their children bused to another site. Our program is designed to help the working parent/guardian with their child care needs. Due to the demand of the working parent’s/guardian’s needs, we cannot accommodate children who need after school programming for socializing or babysitting purposes.

The Program’s Policies and Procedures are implemented without discrimination in providing services to children and their families, on the basis of race, religion, cultural heritage, political beliefs, disability, or marital status. After review, students who have special needs or behavior problems that cannot be met in our group child care setting may be dismissed.

Program Hours

Before School	7:00 a.m. – 8:05 a.m.

After School	2:50 p.m. – 6:00 p.m.

Early Dismissal Days*	11:05 a.m. – 6:00 p.m.

Long Days*	7:00 a.m. – 6:00 p.m.

*By reservation only

Registration

Enrollment will be prioritized to those families already enrolled in the program. Tuition payments must be current. The general public will be enrolled afterwards. Registration procedures and deadlines must be adhered to in order to provide efficient and fair administration of the program.

To insure the safety of the children and the quality of the program, SACC enrollment will be controlled by the space and staff that are available at each site.

The maximum number of children in attendance at one time at a program site should not exceed the number that will provide safety, group cohesiveness, productivity, and quality programming. This number will be recommended by the SACC Director to the Superintendent for final approval.

If registration requests exceed the space and/or staff available, wait lists will be established by program site. Families will be contacted in order when vacancies occur. If the number on the list exceeds that which is deemed reasonable for projected turnover, the SACC Director will inform applicants.

Space – The quantity of primary¹, secondary², and storage³ space that is available for the program.

		1.	Preliminary decisions regarding space allocations will be reached as a result of mutual agreement between the building principal and SACC Director.
		2.	Final decisions on space allocations will be subject to review and approval by the Superintendent.

Staff – The number of staff members required to monitor the children.

		1.	Morning (A.M.) Program
			The teacher/child ratio shall be at least one (1) staff member per eighteen (18) school age children (Grades K – 5). Specific staff to student ratios may need adjustment form time to time depending on the number of special needs children enrolled at a given program site.

^{1Primary Space means space that is always available to and used exclusively by SACC. Such space may only be used by others when SACC is not in session (e.g., cafeterias, auditoriums, music rooms, and multi-purpose rooms).
^{2Secondary Space refers to space that cannot be classified Primary because, while it may be ordinarily assigned to SACC, it may be scheduled for occasional use by others (e.g., gymnasiums, classrooms, cafeterias, and libraries).
^{3Storage Space refers to space for program equipment and supplies as well as student and staff belongs.

2. Afternoon (P.M.) Program

a. The teacher/child ratio shall be at least one (1) staff member per eighteen (18) school age children (Grades K – 5). Specific staff to student ratios may need adjustment form time to time depending on the number of special needs children enrolled at a given program site.

b. Each program site will have one (1) supervisor. Exceptions can be made by the SACC Director if two (2) qualified staff members are available to jointly share the responsibilities defined in the supervisor’s position description.

c. Each program site supervisor and assistant will have teacher aides assigned as necessary to maintain the 1:18 teacher/child ratio.

Withdrawal

One week’s notice, in writing or by phone call to the SACC office, is requested before withdrawing form the program. You may request the first month’s tuition be refunded if you withdraw form SACC before the school year begins.
Termination of Enrollment⁵}
Your child’s enrollment may be terminated for any of the following reasons:

A. Failure to comply with the tuition agreement.

B. If your account is not paid in full by the end of the school year.

C. Continual late payment of tuition.

D. Continual late pick-up. (Three (3) in one month can necessitate suspension.)

E. If your child’s behavior is unmanageable or unsafe.

^{5If the Director determines that a child’s participation in SACC should be discontinued, the parent/guardian will be contacted. A meeting can take place to review the situation giving all parties involved the opportunity express opinions.

F. Parents are unable or unwilling to work with Site Staff to resolve a problem.

G. It is determined by the Site Staff that our program is unable to meet your child’s needs.}}}

			a.	The teacher/child ratio shall be at least one (1) staff member per eighteen (18) school age children (Grades K – 5). Specific staff to student ratios may need adjustment form time to time depending on the number of special needs children enrolled at a given program site.
			b.	Each program site will have one (1) supervisor. Exceptions can be made by the SACC Director if two (2) qualified staff members are available to jointly share the responsibilities defined in the supervisor’s position description.
			c.	Each program site supervisor and assistant will have teacher aides assigned as necessary to maintain the 1:18 teacher/child ratio.

	A.	Failure to comply with the tuition agreement.
	B.	If your account is not paid in full by the end of the school year.
	C.	Continual late payment of tuition.
	D.	Continual late pick-up. (Three (3) in one month can necessitate suspension.)
	E.	If your child’s behavior is unmanageable or unsafe.

	F.	Parents are unable or unwilling to work with Site Staff to resolve a problem.
	G.	It is determined by the Site Staff that our program is unable to meet your child’s needs.