Tippecanoe School Corporation
Bylaws & Policies
 

8310 - PUBLIC RECORDS

Resolutions implementing the Indiana Access to Public Records Act which was effective January 1, 1984 were passed by the Board upon second reading during the November 9, 1983 regular Board meeting. Full text of these resolutions may be found in the official minutes.

For purposes of disclosure the following records are exempt (as the law permits) unless access is specifically required by State or Federal statute or is ordered by a court under the rules of discovery:

 A.Those declared confidential by State statute;

 B.Those declared confidential by rule adopted by a public agency under specific authority to classify public records as confidential granted to the public agency by statute;

 C.Those required to be kept confidential by Federal law;

 D.Records containing trade secrets, confidential commercial information, or confidential financial information;

 E.Investigatory records of law enforcement agencies;

 F.The work product of attorneys representing the School Corporation, the Board members, or any employees;

 G.Test questions, scoring keys, and other examination data used in administering a licensing examination, examination for employment, or academic examination before the examination is given or if it is to be given again;

 H.Scores of test or license examinations if the person is identified by name and has not consented to the release of his/her scores;

 I.Records that contain intra-agency advisory or deliberate material that are expressions of opinion or are of a speculative nature, and that are communicated for the purpose of decision-making;

 J.Diaries, journals, or other personal notes serving as the functional equivalent of a diary or journal;

 K.Personnel files of public employees, except for:

  1.the name, compensation, application for employment or appointment, job title, business address, business telephone number, job description, education and training background, previous work experience, or dates of first and last employment of present or former officers or employees of the agency;

  2.information relating to the status of any formal charges against the employee; and

  3.information concerning disciplinary actions in which final action has been taken and that resulted in the employee being disciplined or discharged;

 

However, all personnel file information shall be made available to the affected employee or his/her representative.

 L.Administrative or technical information that would jeopardize a record-keeping or security system;

 M.Computer programs, computer codes, computer filing systems and other software that are owned by the public agency or entrusted to it;

 N.Records specifically prepared for discussion developed during discussion in an Executive Session under I.C. 5-14-1.5-6;

 O.The identity of a donor of a gift made to a public agency if the donor requires nondisclosure of his/her identity as a condition of making the gift;

 P.Library records which can be used to identify any library patron;

 Q.Any other record which current or future legislation allows a public agency to exempt; and

 R.School safety and security measures, plans, and systems, including emergency preparedness plans developed under 511 IAC 6.1-2-2.5.

The "Records Access Officer" designated by the Board shall be the Assistant Superintendent for Personnel, whose office is in the Central Office facilities.

Requests for access shall be made in person and will be received between 9:00 a.m. and 4:00 p.m. on any regular business day. Forms provided by the School Corporation are available at any principal's office or the Central Office. A separate form must be completed for each disclosure sought.

Fees for copies of requested materials are payable before any record is duplicated and may be paid in cash or by money order made payable to the Tippecanoe School Corporation.

 A.For pages not larger than 8.5 inches by 14 inches - ten cents ($.10) per page.

 B.For any other records - the actual cost of copying.

Records may be inspected, at no cost, only at the office or location where they are regularly maintained.

Responsibilities of the "Records Access Officer" are:

To receive, review, and determine the appropriate response to each such request filed on the "Disclosure of Public Records Request Form". To certify upon the original request form that the Corporation does not possess the record or that it could not be found after diligent search, should such be the case. The form will then be returned to the requester. To be guided by the Indiana Access to Public Records Act and any subsequent amendments, by State and Federal Laws regarding privacy, confidentiality and disclosure of public records, and by the Board's resolutions which apply to this subject.

The "Records Access Officer" shall have a reasonable time in which to respond to all requests for disclosure.

The Corporation will not create or provide lists of names and addresses unless it is required to publish such lists and disseminate them pursuant to statute.

Should a request for disclosure be denied by the "Records Access Officer", the person making the request may appeal the decision, in writing, to the Superintendent.

I.C. 5-14-3-4