It is the purpose of this policy to establish financial controls for the administration of the normal, legitimate, co-curricular activities of the student body organization.

Each activity fund covered by this policy must be authorized by the Board of Education before monies can be collected or disbursed. Any and all proposed expenditures from a student activity fund must be approved by the Board or its designee prior to disbursement and must serve a valid and proper public purpose. The Superintendent shall submit a statement of purpose for each fund prior to the start of each fiscal year.

The Board authorizes the maintenance of approved student activity funds.

The Board may facilitate the co-curricular program by providing up to one-half of one percent (1/2 of 1%) of its annual operating budget to help defray the cost of the activities.

The Treasurer shall be the treasurer of each student activity fund.

The Board authorizes the Treasurer to act on its behalf to review and approve each expenditure from a student activity fund prior to disbursement. In approving an expenditure, the Treasurer shall ensure that it is related to achieving one or more of the stated purposes for which the student activity has been organized and will serve a valid and proper public purpose.

A charitable donation may be made to an organization or individual in accordance with the Treasurer's guidelines for activity fund expenditures.

An expenditure shall not be approved if it accrues to the personal benefit of a member of the staff or a member of the student group. Monies are not to be disbursed to a school class or group for any activity or event that will occur after the students have graduated.

Fund raising for all student activities will be in accordance with Board Policy 5830 and Policy 9700.

All monies accumulated in the account of a specific class or activity will, upon the discontinuance of the activity, be disposed of by Board resolution. Unencumbered funds remaining in the account of a class will be transferred to the High School Student Council one (1) year after graduation.

The administration shall implement administrative guidelines which will ensure that all student activity funds are managed, recorded, and deposited in accordance with law and sound fiscal practice.

R.C. 9.39, 3313.47, 3313.51, 3313.53, 3315.01, 3315.062
R.C. 3315.12, 3315.14, 3317.024, 5705.41, 5705.412
A.C. 117-2-18, 117-2-20

Revised 2/13/92
Revised 10/9/97
Revised 10/11/01
Revised 8/12/04