The Board of Education shall provide monetary advances to its employees for the purpose of allowing the employee to obtain goods and services for the benefit of the District. Under no circumstances will such a monetary advance exceed $300.00. All monetary advances shall be made for a public purpose, including but not limited to: the purchase of supplies utilized in curricular or co-curricular activities, expenses incurred in the carrying out of authorized duties, or for the benefit of student activity programs.

As soon as practicable, but no later than three (3) business days following the receipt of District monies, the employee receiving the advancement shall provide both an itemized invoice or receipt showing the name of the person or firm to whom payment was made and the items or services obtained. In addition, a document, signed by the employee, stating that the goods received and/or services obtained were satisfactory must be filed with an appropriate administrative staff member. The administrative staff member shall forward the same to the Treasurer, with a copy to the Board, within two (2) school days of receiving such document. Any funds advanced but not expended will be returned to the administrative staff member at the time the invoice and receipt are submitted. The administrative staff member will immediately submit such funds to the Treasurer, along with all required documentation.

Monetary advancements made for the benefit of student activity programs will be withdrawn from the Student Managed Activity Fund. Student activity monies shall not be used for any purpose which represents an accommodation, loan, or credit to a Board employee or other person. Student activity monies shall, to the extent possible, be expended in such a way that it benefits students currently enrolled and who have contributed to the accumulation of those monies.

R.C. 3313.17, 3315.062

Adopted 5/11/06