| Springboro Community Schools |
| Bylaws & Policies |
7510 - USE OF SCHOOL FACILITIES
The Board of Education believes that the public school facilities are provided primarily for the education of the children of the School District. The Board, however, encourages community use of buildings at times when such use will not interfere with the original and necessary purpose of the property and is consistent with the philosophy and goals of the District.
The Board will permit the use of school buildings and facilities for educational, civic, cultural, religious, and recreational as well as political activities that are consistent with the primary purpose of the schools, with State laws, and with the policies and guidelines of the Board when permission has been requested in writing by a responsible person representing an organization or group of citizens.
Priority in Use of School Facilities
The requirements of the regular school academic and extra-curricular program shall receive first priority in the use of school facilities. School-related organizations such as the PTO's, music and athletic boosters, and Springboro Mothers Club Alumni shall have priority over nonschool related groups and organizations. Nonschool related groups and members of groups who are residents of the School District shall have priority over nonresident groups and organizations. More specifically, the priority use of school facilities is outlined below:
| A. | School Academic and Extra-Curricular Programs | |
| Programs and activities associated with day-to-day instructional and extra-curricular activities of the School District shall have first priority in the scheduling of school facilities, and may use the facilities free of charge. | ||
| B. | School Affiliated Organizations | |
| Official school-related organizations such as the PTO, booster organizations, and the Mothers Club Alumni may use the facilities as prescribed in the attached cost sheet. The Superintendent or his/her designee may waive the fees for this group if there is little or no impact on utilities. | ||
| Custodial, food service, and technical support charges will be assessed as necessary and required. | ||
| C. | Community Affiliated Nonprofit Groups | |
| Boy or girl scout groups, alumni, reunions, civic, recreational, political, and other similar community affiliated, nonprofit groups may use the facilities as prescribed in the attached cost sheet. The Superintendent or his/her designee may waive the fees for this group if there is little or no impact on utilities. | ||
| Custodial, food service, and technical support charges will be assessed as necessary and required. | ||
| D. | Other Community Affiliated Groups | |
| An individual using a school facility for a personal family gathering or a community group using the facility to raise funds for the group shall pay for the use of the facility according to the approved schedule of fees. Examples of such groups include societies, associations, church groups, etc., that do not operate in a way that directly benefits boys and girls and/or the community. | ||
| E. | Nonschool Related/Community Affiliated Groups or Individuals | |
| Groups or individuals not affiliated with the School District or community may rent a school facility, providing the individual or group is not doing so for personal or commercial gain. Charges for use of the facilities will be according to the approved schedule of building use fees. |
The use of school facilities shall not be granted to organizations for the following purposes:
| A. | commercial or the advantage of a profit-making organization | |
| B. | any fund-raising activities, unless the proceeds thereof are used exclusively for the benefit of the schools or community | |
| C. | activities promoting racial or religious prejudices | |
| D. | partisan political activities that are unannounced and not open to the public | |
| E. | regular church services that are not due to emergency and for a temporary time | |
| F. | any meeting which is exclusive and not open to the general public | |
| G. | any purpose prohibited by law |
Temporary Use of Facilities By Religious Groups
A religious group using a school on a temporary basis shall comply with at least one (1) of the following conditions:
| A. | have a lease on grounds for construction of a new building of its own | |
| B. | be in the process of renovating or remodeling its own place of worship | |
| C. | be in the process of building its own place of worship | |
| D. | sign a contract committing itself to purchase or lease property and construct a building by a mutually agreeable date |
In general, no agreement for temporary use of a school building for church services shall exceed twenty-four (24) months.
Schedule of Building Use Fees
Outlined below is a schedule of fees charged to organizations using school facilities and equipment. These charges will be reviewed annually by the Superintendent or his/her designee and modified by the Board as necessary and appropriate.
All fees for required custodial, food service, and technical support workers and field managers, are based on an average hourly employee wage and benefit rate.
When kitchens are rented, a minimum of one (1) food service employee will be required to work in the kitchen. When the high school auditorium is rented, a minimum of one (1) technical support employee will be required to work in the auditorium. The need for custodial, food service, technical support staff and/or field managers and the assignment of fees have been delegated to the principal or athletic director of the building for which the request is being made.
The authority and responsibility for approval of building use applications, the assignment of needed custodial, food service, technical support staff and/or field managers, and the assignment of fees have been delegated to the principal of the building for which the request is being made.
The Superintendent or designee shall have the authority to rent and establish charges for the use of school grounds or facilities specifically not mentioned in the attached list. The Superintendent or designee shall also have the authority to adjust or modify the approved fees schedule if s/he believes it is in the best interest of the School District to do so.
|
Use Group |
Use Group |
Use Group |
*Wear and Tear |
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|
A |
B and C |
D and E |
Occurrence Charge |
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|
Classroom Elem. 1st Room |
N/C |
$10.00 |
$25.00 |
$5.00 |
||
|
Each Additional Room |
N/C |
$5.00 |
$10.00 |
$2.50 |
||
|
Classrooms JH/HS |
N/C |
$10.00 |
$35.00 |
$7.00 |
||
|
Each Additional Room |
N/C |
$10.00 |
$10.00 |
$2.50 |
||
|
Elem. School Cafeterias |
N/C |
$10.00 |
$35.00 |
$10.00 |
||
|
Cafeteria DE/FP |
N/C |
$30.00 |
$65.00 |
$15.00 |
||
|
JH School Cafeteria |
N/C |
$20.00 |
$65.00 |
$15.00 |
||
|
High School Commons |
N/C |
$30.00 |
$85.00 |
$25.00 |
||
|
School Kitchens |
N/C |
$20.00 |
$35.00 |
$15.00 |
||
|
School Kitchen DE/FP |
N/C |
$20.00 |
$65.00 |
$15.00 |
||
|
School Kitchen High School |
N/C |
$20.00 |
$100.00 |
$25.00 |
||
|
High School Auditorium |
N/C |
$50.00 |
$250.00 |
$75.00 |
||
|
Elementary Gymnasium |
N/C |
$10.00 |
$35.00 |
$10.00 |
||
|
DE/FP Gymnasium |
N/C |
$15.00 |
$50.00 |
$15.00 |
||
|
Junior High Gymnasium |
N/C |
$15.00 |
$65.00 |
$15.00 |
||
|
High School Auxiliary Gym |
N/C |
$15.00 |
$50.00 |
$15.00 |
||
|
High School Main Gym |
N/C |
$20.00 |
$100.00 |
$35.00 |
||
|
Wade Field (Soccer Stadium) |
N/C |
**$20.00 |
$100.00 |
$35.00 |
||
|
*Wear and Tear occurrence charge applies to user groups D and E. This charge is a per use charge and not hourly. |
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|
**This fee does not include the use of the lights. If the lights are needed it will be an additional $20.00 per hour. |
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|
CareFlight Field |
||||||
|
User Group A |
No Charges |
$ |
$ |
|||
|
User Group B and C |
Practice without lights |
$40.00 |
$10.00 |
$20.00 |
||
|
Practice with lights |
$60.00 |
$15.00 |
$30.00 |
|||
|
Game without lights |
$80.00 |
$50.00 |
$100.00 |
|||
|
Game with lights |
$100.00 |
$50.00 |
$100.00 |
|||
|
Football Games |
$300.00 |
$100.00 |
$200.00 |
|||
|
Soccer Match |
$150.00 |
$50.00 |
$100.00 |
|||
|
User Group D and E |
Practice without lights |
$60.00 |
$10.00 |
$20.00 |
|
Practice with lights |
$85.00 |
$15.00 |
$30.00 |
|
|
Game without lights |
$100.00 |
$50.00 |
$100.00 |
|
|
Game with lights |
$125.00 |
$50.00 |
$100.00 |
|
|
Football Games |
$1500.00 |
$200.00 |
$400.00 |
|
|
Soccer Match |
$400 |
$100.00 |
$200.00 |
Conditions Governing the Use of School Facilities
| A. | Requests for the use of school facilities shall be made in writing on a form prescribed by the Superintendent or designee at least ten (10) days prior to the time of intended use. | |
| B. | All applicants must be approved by the Superintendent or designee. Designated approval agents in the School District are building principals. Objections to building use procedures may be directed to the Business Manager and/or the Superintendent. | |
| C. | Users of school facilities or equipment shall present evidence of organizational liability insurance as deemed necessary by school officials. | |
| D. | Users agree to indemnify and hold harmless the Board and its agents and employees from all liability, claims, demands, damages, or costs for or arising out of the use of facilities whether it be caused by negligence of indemnifier or the Board, or either party's agents or employees or otherwise. | |
| E. | The group, organization, or individual approved for building use shall, as required by law, be responsible for damage done over and above the ordinary wear to school property. The purchase of property and personal liability insurance shall be the responsibility of the organization, group, or individual using the facilities. | |
| F. | The school's approval agent reserves the right to require, if s/he deems it necessary, the posting of a cash bond or security deposit to cover any damages that might be done to school property, equipment, or grounds. Such a security deposit must be paid by the organization, group, or individual requesting use of the facilities prior to approval of said use. | |
| G. | The Board reserves the right to cancel or refuse a request for building use or deny future rentals to an organization if a performance or activity is found objectionable or not be of benefit, in the opinion of school officials, to the school or the community. Said cancellation or refusal to rent facilities may also be enforced if proper supervision and control of the audience is neglected, or if these guidelines are not enforced. | |
| H. | All activities shall be restricted to the room(s) requested and approved. Use of school equipment in conjunction with the use of school facilities must be specifically requested in writing at the time building use is requested, and shall be approved according to the same procedure through which permission to use the facilities is granted. The users of such school equipment shall accept liability for any damage or loss to such equipment that occurs while it is in their possession and use. Where rules so specify, no item of equipment may be used except by a qualified operator. | |
| I. | The approved use of school facilities and/or equipment may not be transferred to any other person, group, or organization. | |
| J. | Payment for any police protection as determined necessary by school officials shall be the responsibility of the organization renting the building or part thereof. | |
| K. | Any individual or person representing an organization requesting use of school facilities shall assume full responsibility of these conditions governing the use of school facilities. Said person must be at least eighteen (18) years of age. | |
| L. | The person accepting responsibility for an organization using the building shall inform all persons using the facilities of these conditions governing the use of school facilities. | |
| M. | A person, group, or organization approved to use school facilities may cancel the approved request by giving written notice to the respective building principal at least twenty-four (24) hours prior to the rental date. | |
| N. | A school custodian and/or school administrator or designee must be present in the building during the times when school facilities are used by outside groups. A cafeteria worker must be present when the kitchens are used by outside groups. A technical support employee must be present when the high school auditorium is used by outside groups. Any exception to this regulation must be approved by the Superintendent. | |
| O. | Groups wishing to serve/sell refreshments may do so only after school booster groups have had the opportunity to decline serving/selling said refreshment, and only in locations of the building as designated by the respective building principal. | |
| P. | Full payment of fees and other charges for use of school facilities must be paid within thirty (30) days from the date of the invoice for such charges. Late payments are subject to penalties and finance charges. | |
| Q. | The priority for building use will always be given to school and school-related organizations. | |
| R. | On days when school is canceled due to inclement weather and/or other emergencies, all building use requests may be canceled for that day. | |
| S. | Individuals or organizations using a school gym for athletic purposes shall observe the rule of requiring tennis shoes for all persons using the gym floor. | |
| T. | There will be no smoking permitted on school facilities. | |
| U. | The possession and/or consumption of alcohol and/or drugs on school premises is prohibited. | |
| V. | The use of profanity by members of groups using school facilities will not be tolerated. | |
| W. | Users of school facilities shall be responsible for enforcing these conditions governing use of school facilities and for properly chaperoning all events held in school facilities. |
No liability shall attach to the School District, any employee, officer, or member of the Board specifically as a consequence of permitting access to school facilities.
R.C. 3313.75-.79, 3501.29
P.L. 98-377
Revised 10/11/90
Revised 8/27/91
Revised 8/10/93
Revised 9/14/93
Revised 11/24/98
Revised 9/13/05
Revised 9/9/08
Revised 10/27/09