South-Western City School District
Bylaws & Policies
 

5200 - STUDENT ATTENDANCE

Students are expected to attend classes regularly and be on time in order to benefit maximally from the instructional program and to develop habits of punctuality, self-discipline, and responsibility. Students must be in regular attendance if they are to derive benefits from educationally-sound activities.

Continuity in the learning process is seriously disrupted by excessive absences. In most situations the work missed cannot be made up adequately. Students who have good attendance generally achieve higher grades, enjoy school more and are more employable after leaving high school.

The educational program offered by this District is predicated upon the presence of the student and requires continuity of instruction and classroom participation. Attendance shall be required of all students enrolled in the schools during the days and hours that the school is in session or during the attendance sessions to which s/he has been assigned.

A student in grades 9 through 12 may be considered a full-time equivalent student provided the student is enrolled in at least five (5) units of instruction, as defined by State law, per school year.

Student Attendance

 

A.

Absences from school must be confirmed by a parent/guardian in order to be considered excused. The legal reasons for school absence as well as the South-Western City Schools attendance regulations are as follows:

     
 

1.

Personal Illness:

     
   

The building principal/designee may require the certificate of a physician if s/he deems it advisable.

     
 

2.

Illness in the Family:

     
   

The absence under this condition shall not apply to children under fourteen (14) years of age.

     
 

3.

Quarantine of the Home:

     
   

The absence of a child from school under this condition is limited to the length of quarantine as fixed by the proper health officials.

     
 

4.

Death of a Relative:

     
   

The absence arising from this condition is limited to a period of three (3) days unless a reasonable cause may be shown by the applicant child for a longer absence.

     
 

5.

Absence Due to Absence of Parents or Guardians:

     
   

Any absence arising because of this condition shall not extend for a period longer than that for which the parents or guardians were absent.

     
 

6.

Observation of Religious Holidays:

     
   

Any child of any religious faith shall be excused if his/her absence is for the purpose of observing a religious holiday consistent with his/her creed or belief.

     
 

7.

Emergency or set of circumstances which in the judgment of the Superintendent of Schools constitutes a good and sufficient cause for absence from school.

     
 

8.

Serve as a precinct officer at a primary, special or general election in accordance with Policy 5725.

     
 

B.

Absences from school due to school-sponsored field trips or activities are considered excused absences, including out-of-state travel up to four (4) days (or as approved by the Board of Education beyond four (4) days), to participate in a District approved enrichment or extra-curricular activity. Any classroom work missed due to the absence shall be completed by the student.

     
   

Out-of-state travel (up to a maximum twenty-four (24) hours per school year that the studentís school is open for instruction) to participate in a District-approved enrichment or extracurricular activity.

     
   

Any classroom assignment missed due to the absence shall be completed by the student.

     
   

If the student will be absent for twenty-four (24) or more consecutive hours that the studentís school is open for instruction, a classroom teacher shall accompany the student during the travel period to provide the student with instructional assistance.

     
 

C.

A maximum of nine (9) of a student's absences from school will be considered excused with parental notification by phone. All other absences from school will require additional information and/or documentation in order for the absence to be considered excused. Documentation, other than parent notes provided for purpose of excused absences from school, is reviewed by the principal or designee.

     
 

D.

A student will be considered habitually truant if the student is absent without a legitimate excuse for thirty (30) or more consecutive hours, for forty-two (42) or more hours in one (1) school month, or for seventy-two (72) or more hours in one (1) school year.

     
   

Legitimate excuses for the absence of a student who is otherwise habitually truant include but are not limited to:

     
 

1.

The student was enrolled in another school district;

     
 

2.

The student was excused from attendance in accordance with R.C. 3321.04; or

     
 

3.

The student has received an age and schooling certificate.

     
   

If a student is habitually truant and the studentís parent has failed to cause the studentís attendance, the Board authorizes the Superintendent/Designee to file a complaint with the

     
   

Judge of the Juvenile Court and/or to take any other appropriate intervention actions as set forth in this Boardís policy.

     
   

If a student who is habitually truant violates the order of a Juvenile Court regarding the studentís prior adjudication as an unruly child for being a habitual truant, s/he may further be adjudicated as a delinquent child.

     
   

In order to address the attendance practices of a student who is habitually truant, the Board authorizes the Superintendent/Designee to take any of the following intervention actions:

     
 

1.

Assign the student to a truancy intervention program

     
 

2.

Provide counseling to the student

     
 

3.

Request or require the studentís parent to attend a parental involvement program

     
 

4.

Request or require a parent to attend a truancy prevention mediation program

     
 

5.

Notify the Registrar of Motor Vehicles of the studentís absences

     
 

6.

Take appropriate legal action

     
   

The Superintendent/designee is authorized to establish an educational program for parents of truant students which is designed to encourage parents to ensure that their children attend school regularly. Any parent who does not complete the program is to be reported to law enforcement authorities for parental education neglect, a fourth class misdemeanor if found guilty.

     
   

Whenever any student of compulsory school age has sixty (60) consecutive hours in a single month or ninety (90) hours of unexcused absence from school during the school year, s/he will be considered habitually absent. The Board authorizes the Superintendent/designee to inform the student and his/her parents, guardian, or custodian of the record of excessive absence as well as the Districtís intent to notify the Registrar of Motor Vehicles, if appropriate, and the Judge of the Juvenile Court of the studentís excessive absence.

School Absences

Elementary/Intermediate School

 

A.

A studentís absences from school are excused by parent notification by phone for a maximum of nine (9) days. All other absences from school require additional verification or notification in order to be considered excused (i.e., doctorís note). Documentation, other than parent notes provided for purpose of excused absences from school, is reviewed by the principal or designee. Pre-planned absences are considered part of the nine (9) days (see Planned Absence Policy 5200.04). If the school does not receive appropriate notification, the absence will be considered unexcused.

     
 

B.

All notification of absences from school must be provided to the school attendance office within two (2) school days of the studentís return to school. If notification is not provided within this time period, the absence is considered unexcused.

     
 

C.

When a student exceeds twenty (20) days of absence (excused and/or unexcused), s/he may be considered for retention.

     
 

D.

Absences will be coded by the length of time students are not in school:

     
 

1.

Tardy Ė up to one hour in the a.m.

     
 

2.

Half day

     
 

3.

Full day

     
 

4.

Early dismissal Ė missing the last one hour of the day

     
 

E.

A student may not receive credit for unexcused absences.

Middle/High School

 

A.

A studentís absences from school are excused by parent notification by phone for a maximum of nine (9) days. All other absences from school require additional verification or notification in order to be considered excused (i.e., doctorís note). Documentation, other than parent notes provided for purpose of excused absences from school, is reviewed by the principal or designee. Pre-planned absences are considered part of the nine (9) days (see Planned Absence Policy 5200.04). If the school does not receive appropriate notification, the absence will be considered unexcused.

     
 

B.

All notification of absences from school must be provided to the school attendance office within two (2) school days of the studentís return to school. If notification is not provided within this time period, the absence is considered unexcused.

     
 

C.

When a student exceeds twenty (20) days of absence (excused and/or unexcused), the following actions may take place:

     
 

1.

summer school

     
 

2.

retention

     
 

D.

Absences will be coded by the length of time students are not in school:

     
 

1.

Tardy Ė up to one hour in the a.m.

     
 

2.

Half day

     
 

3.

Full day

     
 

4.

Early dismissal Ė missing the last one hour of the day

     
 

E.

A student may not receive credit for unexcused absences.

Tardies

Elementary School

The school staff, parents and students shall make every effort to prevent tardy behavior. Students will be counted tardy when they are not present at the designated beginning time for school. Tardiness will result in a progressive disciplinary action developed by the school; the more tardies a student accrues, the more severe the consequences.

Tardies and early dismissals will be coded for each student who missed up to one (1) hour of the beginning or end of school.

Intermediate School

The school staff, parents and students shall make every effort to prevent tardy behavior. Students will be counted tardy when they are not present at the designated beginning time for school. Tardiness will result in a progressive disciplinary action developed by the school; the more tardies a student accrues, the more severe the consequences.

Tardies and early dismissals will be coded for each student who missed up to one (1) hour of the beginning or end of school.

Middle School

The school staff, parents and students shall make every effort to prevent tardy behavior. Students will be counted tardy when they are not present at the designated beginning time for school. Tardies will result in a progressive disciplinary action developed by the school; the more tardies a student accrues, the more severe the consequences.

Tardies and early dismissals will be coded for each student who missed up to one (1) period at the beginning or end of school.

High School

The school staff, parents and students shall make every effort to prevent tardy behavior. Students will be counted tardy when they are not present at the designated beginning time for school. Tardies will result in a progressive disciplinary action developed by the school; the more tardies a student accrues, the more severe the consequences. If the primary cause for tardiness to school is because of driving, the student's driving privilege will be revoked with no refund of parking fee.

Tardies and early dismissals will be coded for each student who missed up to one (1) period at the beginning or end of school.

Truancy/Class Cut

Middle School

Truancy is defined as being out of school or class for a reason other than the reasons listed under the Ohio Revised Code (ORC). Truancy from school or from class will result in disciplinary action, which may include truancy charges being filed.

High School

Truancy is defined as being out of school or class for a reason other than the reasons listed under the Ohio Revised Code (ORC). A student who is truant from school or class will not be allowed to make up missed work in the class(es) for the truancy date(s).

Truancy from school or from class will result in disciplinary action, which may include truancy charges being filed.

Planned Absence

All Schools

It is recognized that circumstances may cause a parent to request that a student be out of school. A planned absence policy has been adopted by the Board of Education. Planned absences will be considered by the Superintendent or designee to determine whether the absences will be excused or unexcused (see Planned Absence, Policy 5200.04).

Make Up of Class Work

Elementary School

Elementary students are to make up work missed as directed by the teachers.

The time limit for make-up work shall be one (1) day for each day of absence. The student may not be allowed more than two (2) weeks to make up missed assignments unless an extension is granted by the building principal, who will notify the studentís teacher in writing. Where the absence is anticipated in advance, such as an operation, the student should arrange a procedure in advance for making up assignments and tests.

Intermediate School

Intermediate students are to make up work missed as directed by the teachers.

The time limit for make-up work shall be one (1) day for each day of absence. The student may not be allowed more than two (2) weeks to make up missed assignments unless an extension is granted by the building principal, who will notify the studentís teacher in writing. Where the absence is anticipated in advance, such as an operation, the student should arrange a procedure in advance for making up assignments and tests. Intermediate school students will receive credit for work completed during out of school suspensions.

Middle School

There is no adequate way to make up a class that is missed. When a student has been absent, it is the studentís responsibility to contact his/her teacher for assignments and tests.

The time limit for make-up work shall be one (1) day for each day of absence. The student may not be allowed more than two (2) weeks to make up missed assignments unless an extension is granted by the building principal, who will notify the studentís teacher in writing. Where the absence is anticipated in advance, such as an operation, the student should arrange a procedure in advance for making up assignments and tests. Middle school students will receive credit for work completed during out of school suspensions.

High School

There is no adequate way to make up a class that is missed. When a student has been absent, it is the student's responsibility to contact his/her teacher for assignments and tests.

The time limit for make-up work shall be one (1) day for each day of absence, but may not exceed two (2) weeks after the reentry to school unless an extension is granted, in writing, by the Principal. Where the absence is anticipated in advance, such as an operation, the student should arrange a procedure in advance for making up assignments and tests.

OUT-OF-SCHOOL SUSPENSION AND CREDIT

Elementary/Intermediate School

Elementary and Intermediate school students will receive credit for work completed during an out-of-school suspension.

Middle School

Middle school students will receive credit for work completed during an out-of-school suspension.

High School

High school students will receive credit for work completed during an out-of-school suspension.

High School Expulsion and Credit

 

A.

A student who is expelled will not receive credit for the courses in which s/he was enrolled in at the time of expulsion.

     
 

B.

However, if the expulsion occurs during the second semester, there is the possibility of granting one-half (1/2) of the year-long credit for any successful first semester work in a year-long course.

Absence Notification

Elementary School

Parents are to call the school to notify if a child is not going to be in attendance for that day.

 

A.

Phone calls will be received:

     
   

Call the school attendance number and leave a message any time day or night.

     
 

B.

Attendance will be taken:

     
   

At the beginning of the school day.

The school attendance office will then compare the parent notification calls with the absence list and will then call the parents of those students for whom they have not received a call and who are reported as absent.

Intermediate School

Parents are to call the school to notify if a child is not going to be in attendance for that day.

 

A.

Phone calls will be received:

     
   

Call the school attendance number and leave a message any time day or night.

     
 

B.

Attendance will be taken:

     
   

Homeroom for grades 5 and 6

The school attendance office will then compare the parent notification calls with the absence list after 1st period and will then call the parents of those students for whom they have not received a call and who are reported as absent.

Middle School

Parents are to call the school to notify if a child is not going to be in attendance for that day.

 

A.

Phone calls will be received:

     
   

Call the school attendance number and leave a message any time day or night.

     
 

B.

Attendance will be taken:

     
   

Homeroom for grades 7 and 8

The school attendance office will then compare the parent notification calls with the absence list after 1st period and will then call the parents of those students for whom they have not received a call and who are reported as absent.

High School

Parents are to call the school to notify if a child is not going to be in attendance for that day.

 

A.

Phone calls will be received:

     
   

Call the school attendance number and leave a message any time day or night.

     
 

B.

Attendance will be taken:

     
   

Homeroom for grades 9 through 12

The school attendance office will then compare the parent notification calls with the absence list after homeroom period and will then call the parents of those students for whom they have not received a call and who are reported absent.

All Schools

Parents are responsible for providing a telephone number to the school where they may be reached during the day in order to be notified of their childís absence from school.

Parents are requested to call to notify the school of a childís absence. At that time, the absence is verified. If no call is received, the school will attempt to contact the parent. If the school talks to the parent, the absence is verified. If the school is unable to make contact with the parent, a postcard will be sent confirming the childís absence.

For those instances when a school is unable to make contact with the parent to verify an absence, the child must bring a note signed by the parent to the school upon his/her return. If a note is provided, the absence is verified. If no note is provided, the absence is recorded as unexcused, and the student is considered truant. All notification of absence must be provided to the school attendance office within two (2) school days of the studentís return to school. If notification is not provided within this time period, the absence is considered unexcused.

CROSS REF.: 5310, Student Health Services and Requirements

R.C. 3313.664, 3321.01 et seq., 3321.13(B)(2), 3321.09, 3321.191, 3321.22
R.C. 3321.38, 3331.05
A.C. 3301-35-03(G), 3301-47-01, 3301-51-13

Adopted 8/14/95
Revised 3/13/17
Revised 7/10/17

© Neola 2017