South-Western City School District
Bylaws & Policies


The following regulation will apply to a request for a planned absence:

Reason for which students in grades nine (9) through twelve (12) may be permitted to request planned absence are limited to the following: vacation when the student is accompanying parent(s) or legal guardian(s); visitations for the purpose of considering enrollment;

 C.educational activities sponsored by an organization other than the school; or

 D.circumstances other than those above which, in the judgment of the principal, acting as designees of the Superintendent, constitute a valid reason for permitting absence from school.


In order to obtain approval for an absence planned in advance, the following steps must be followed:

 A.The parent or legal guardian must contact the school prior to the planned absence. This contact should be initiated five (5) or more school days prior to the absence.

 B.The parent or legal guardian must sign a planned absence form, verifying the accuracy of the request and assuming responsibility for the student's absence.

 C.The student will have each of his/her teachers certify on the form that all school work is current up to the time of the requested absence.

 D.Following the absence, the student will have one day for each day of planned absence to a maximum of five (5) days for completion of missed work. A student who has an approved absence of more than two (2) days shall not be expected to make up a test on the first day back in school. (The principal may, for extenuating circumstances, grant an extension of time beyond the five (5) days for make up.)

Failure to carry out Step D upon return from an approved planned absences will result in a grade of zero for work missed and not completed.


 A.Preplanned absences are not extension to the twenty (20) days absences.

 B.Planned absences are discouraged during semester or final exam week.

 C.Teachers should be contacted sufficiently in advance of the absence to allow them time to assign make-up work activities. However, preparation of such assignments in advance is not always possible.

 D.Preassigned make-up activities may not be adequate to keep the absent student current. In that case, different (or additional) work may be necessary when the student returns.

 E.Teacher comments concerning the possible effect of a planned absence for the student may be written on the request form. It should be noted that the request form is a matter of record. In any event, comments concerning possible negative effects of absence on the student's achievement should be considered carefully by the student and parent/guardian requesting a planned absence.

 F.Teachers of courses involving work which cannot be replicated outside the classroom will not be expected to provide make-up work for those activities.

Adopted 8/14/95