6110 - FEDERAL FUNDS

South Euclid-Lyndhurst Schools

Bylaws & Policies

6110 - FEDERAL FUNDS

It is the objective of the Board of Education to provide equal educational opportunities for all District students. Government agencies, as well as foundations, businesses, and individuals, periodically offer both human and material resources to the District that benefit students and the educational program. Therefore, it is the intent of the Board to consider grant proposals and applications for their potential to enhance the educational opportunities, the educational environment, and the physical and mental growth for each student.

The Superintendent (or designee) shall review new Federal education legislation and prepare proposals for programs s/he deems would be of aid to the students of this District.

The Board regards available Federal funds of aid to local school districts and communities as a public trust. It forbids the use of Federal monies for partisan political activities and for any use that would not be in accord with Federal guidelines on discrimination.

No Federal funds received by the Board shall be used to:

	A.	develop or distribute materials, or operate programs or courses of instruction directed at youths, that are designed to promote or encourage sexual activity, whether homosexual or heterosexual;

	B.	distribute or aid in the distribution by any organization of legally obscene materials to minors on school grounds;

	C.	provide sex education or HIV-prevention in schools unless that instruction is age appropriate and includes the health benefits of abstinence; or

	D.	operate a program of contraceptive distribution in schools.

Grant Proposal Development

	A.	All grant proposals must support at least one (1) District goal or priority.

	B.	For projects where grant funds will not cover the entire cost of project implementation, additional fund sources must be identified, documented, and approved during the internal review process.

Grant Proposal Internal Review

Each grant proposal shall be reviewed and approved by the Superintendent (or designee) prior to submission to the funding source.

Grant Administration

	A.	The administration of grants will adhere to all applicable Federal, State, and grantor rules and regulations as well as Board policies and administrative guidelines.

	B.	The Superintendent is responsible for the efficient and effective administration of grant awards through the application of sound management practices.

	C.	The Superintendent is responsible for administering grant funds in a manner consistent with underlying agreements, program objectives, and the terms and conditions of the grant award.

The Superintendent (or Designee) is authorized to sign related documents for grant administration, including documents required for submittal of grant proposals.

Employee positions established through the use of grant funding may terminate if and when the related grant funding ceases.

Fiscal Management

The financial management of grant funds shall be in compliance with all applicable Federal, State, and grantor rules, regulations, and assurances as well as Board policies and administrative guidelines.

The Superintendent (or designee) shall provide for the following:

	A.	Accurate, current, and complete disclosure of the financial results of each Federally-sponsored project in accordance with the reporting requirements of the grant.

	B.	Effective control over and accountability for all funds, property, and other assets in their use solely for authorized purposes.


	C.	Recordkeeping and written procedures as may be required by Federal, State, and grantor rules and regulations pertaining to the grant award and accountability, including such provisions as may be applicable as cost sharing and matching requirements, budget revisions, audit requirements, reasonableness, allocability, and allowability of costs, procurement, property management and disposition, and payment/repayment requirements.

	D.	Insurance coverage for real property and equipment, if applicable, equivalent to the coverage obtained for Board-owned property of a similar nature.

Compliance Supplement for Single Audits of State and Local Governments
20 U.S.C. 7906

Revised 2/25/03
Revised 8/19/14