Randolph County Schools
Bylaws & Policies


The Board of Education is concerned for the safety of the students and staff members and will attempt to comply with all Federal and State statutes and regulations to protect them from hazards that may result from industrial accidents beyond the control of school officials or from the presence of asbestos materials used in previous construction.


These hazards exist in chemicals and other substances used in the school setting such as in laboratories, science classrooms, kitchens, and in the cleaning of rooms and equipment.

The Superintendent shall appoint an employee to serve as Toxic Hazard Preparedness (THP) Officer. The THP Officer is responsible for:



identifying potential sources of toxic hazard in cooperation with material suppliers who shall supply the THP Officer with Material Safety Data Sheets (MSDS's);



verifying that all incoming materials, including portable containers, are properly labeled with the identity of the chemical, the hazard warning, and the name and address of the manufacturer or responsible party;



maintaining a current file of MSDSs for every hazardous material present on County property;



designing and implementing a written communication program which:



lists hazardous materials present on County property,



details the methods used to inform staff and students of the hazards, and



describes the methods used to inform contractors and their employees of any hazardous substances to which they may be exposed and of any corrective measures to be employed;



conducting a training program for all County employees to include such topics as detection of hazards, explanation of the health hazards to which they could be exposed in their work environment, and the County's plan for communication, labeling, etc.

In fulfilling these responsibilities, the THP Officer may enlist the aid of county and municipal authorities and, if possible, the owners or operators of identified potential sources of toxic hazard.

In accordance with Federal law, the County will designate a Chemical Hygiene Officer (CHO) to maintain safety standards regarding chemical usage within classrooms and other instructional areas. The CHO, who is qualified by training or experience, will provide technical guidance in the development and implementation of the Chemical Hygiene Plan.

The Chemical Hygiene Plan is a written program developed and implemented by the Board which sets forth procedures, equipment, personal protective equipment, and work practices that (i) are capable of protecting employees from the health hazards presented by hazardous chemicals used in that particular workplace and (ii) meets the requirements of a chemical hygiene plan under Federal law.


It is the policy of this Board to implement integrated pest management procedures to control structural and landscape pests and minimize exposure of children and school personnel to pesticides, in accordance with West Virginia Code of State Rules 61-12J-1 et seq.

The Board or its contracted pest control operators shall maintain an Integrated Pest Management file in the main office in each school facility. The Integrated Pest Management file shall contain at a minimum the items or documents found in AG 8431C.

Any staff member or contractor who applies pesticides on County property shall meet the requirements of AG 8431A in addition to the requirements established by the West Virginia Department of Agriculture and State law.

At the beginning of each school year or at the time a student is enrolled into the school, school administrators shall notify the parents or legal guardians of the right to be informed of the application of Level 3 or 4 pesticides.

The notification to the parents or legal guardians shall contain a registration form, whereby the parent or legal guardian can request to be notified by the school administrator of the application of Level 3 or 4 pesticides.

The administrator of the school shall provide notification to the parent or legal guardian requesting notification at least twenty-four (24) hours in advance of the application of Level 3 or 4 pesticides, including applications made after school hours, over a weekend or during a holiday break.

If a licensed pesticide application business is contracted to make a Level 3 or Level 4 pesticide application, the licensee shall provide notification to the school administrator forty-eight (48) hours in advance of the application.

All schools shall notify their employees individual notice at least twenty-four (24) hours in advance of the application of pesticides in Levels 3 and 4 (See AG 8431C for explanation of Levels), including applications made after school hours, over a weekend or during a holiday break.

If the Board contracts with a pesticide application business for any pesticide applications or monitoring, that business shall then assume responsibility for the documents required to be in the Integrated Pest Management file.

Upon request, the Board or the contracted pesticide application businesses covered by this policy shall provide copies of pesticide labels and material safety data sheets to employees of the Board or to parents or legal guardians of students enrolled with the Board.

Areas of school buildings, including but not limited to greenhouses, nursery plots or agricultural field plantings, used for vocational agricultural plots or research are exempt from the requirements of this policy.


In accordance with law, the Board shall inspect their schools/facilities for asbestos-containing building material and prepare management plans that make recommendations for the reduction of asbestos hazards.

The Superintendent shall designate the Supervisor of Maintenance as the person responsible for assuring the Board is in compliance with the Asbestos School Hazard Abatement Program.

The Board shall:



perform an original inspection and re-inspection every three (3) years of asbestos-containing material in its facilities;



develop, maintain, and update an asbestos management plan and keep a copy at the school/facility;



provide yearly notification to parent, teacher, and employee organizations regarding the availability of the school’s asbestos management plan and any asbestos abatement actions taken or planned in the school;



designate a contact person to ensure the responsibilities of the Board are properly implemented;



perform periodic surveillance, at least once every six (6) months, of known or suspected asbestos containing building material;



ensure that properly-accredited professionals perform inspections and response actions and prepare management plans;



provide custodial staff and maintenance personnel with asbestos-awareness training.

WV Code 18A-4-8a, 18-5-9, 19-16A-4
WV Code R. 61-12J-1, et seq.
40 C.F.R. 763.92
29 C.F.R. 1910.1450(b)
29 C.F.R. 1910.1450(e)
Asbestos Hazard Emergency Response Act of 1986 (AHERA)
15 U.S.C. 2601, 20 U.S.C. 4022, 20 U.S.C. 4014, 20 U.S.C. 4011 et seq.
Asbestos School Hazard Abatement Act of 1984
Asbestos School Hazard Abatement Reauthorization Act of 1990, 20 U.S.C. 4011

Revised 6/21/11
Revised 9/1/15

© Neola 2015