Randolph County Schools
Administrative Guidelines


The WVDE Testing Code of Ethics addresses special concerns regarding appropriate professional practices within the West Virginia Measures of Academic Progress, as well as appropriate professional conduct.

Test Security

 A.County school personnel shall establish and implement procedures to ensure maximum test security and limit access of secure materials to applicable county/school personnel.

 B.Apart from the scheduled test administration to students, secure test materials shall be stored in a locked and secured location by the county test coordinator in accordance with the test administration guidelines of each assessment.

 C.The county test coordinator shall be responsible for the test booklets/answer sheets received by the County and shall maintain a record of the booklets are sent to each school in accordance to the test administration guidelines of each assessment.

 D.Before each test administration, materials must be distributed and stored according to instructions provided with the test. Tests must be secured at all times during test administration, including all breaks in the testing sequence. All test booklets (used and unused) and answer sheets, if applicable, must be counted, reconciled, and returned to the locked and secured area immediately upon the completion of each daily testing session.

 E.Secure test materials in a school must be stored in a locked and secured location(s) prior to and following each daily testing session. Secure test materials are to be stored in the building prior to and after testing in accordance to the test administration guidelines of each assessment.
  Testing, including make-ups, must occur during the testing window. Access to test booklets and answer sheets shall be restricted to the state scheduled dates of test administration.

 F.Any allegations of cheating, security breached, testing administration breach, copyright infringement, loss of materials, or other deviation from acceptable and ethical security procedures shall be reported immediately to the principal, county test coordinator, County Superintendent, and the, WVDE Office of Assessment and Accountability The WVDE Office of Assessment and Accountability, in conjunction with the WVDE Office of Legal Services, shall report allegations to the State Superintendent of Schools according to the protocol set forth in State Board policy 2340.

 G.No secure test materials, test questions, or student responses/answer sheets shall be reproduced, paraphrased, or discussed in any manner. Additionally, teachers and/or students may not alert examinees to the correct answer choice, by pointing to the correct answer, eliminating answer choices, mouthing the correct answer.

 H.Personnel responsible for the testing program shall be properly instructed and participate in the training for each assessment's appropriate test administration procedures, in accordance with WV Board of Educator policy 2340.

 I.Each county test coordinator shall complete each required WVDE's assessment training and sign a WVBE County Tests Coordinator's Secure Materials and Test Procedures Agreement. The agreements shall be filed at the West Virginia Department of Education prior to September 15th of each year.

 J.Principals and building level coordinators shall complete each required county test coordinator’s assessment training and sign a WVDE Principal's/Building Level Coordinator's Secure Materials and Test Procedures Agreement. The agreement shall be on file with the county test coordinator prior to September 30th of each year.

 K.Any individual who administers, handles, or has access to secure test materials at the county or school shall complete each required assessment's training and sign either a WVBE Examiner's/Proctor's/Scribe's Secure Materials and Test Procedures Agreement or WVBE County/School Personnel Secure Materials Agreement to remain on file in the appropriate office each year.

 L.No one shall comprise test security or the accuracy of the test data score results by manipulating the test administration, demographic data, or the students' answers or data.

 M.Student test scores or test performance shall not be disclosed to unauthorized persons as set forth in West Virginia Board of Education policy 4350, Procedures for the Collection, Maintenance and Disclosure of Student Data and West Virginia Board of Education policy 2340, West Virginia Measures of Academic Progress and Randolph County Board Policy 2416 and Policy 8350.

Test Administration

 A.Tests shall be administered only during the testing window established by the WVBE, except when requested, in writing, by the County Superintendent or county test coordinator and subsequently approved by the, WVDE Office of Assessment and Accountability.

 B.Examiners of standardized tests shall rigorously follow the appropriate administrative procedures as directed in the test's administration manual(s).

 C.All examiners shall strive to create a positive testing environment.

 D.Students shall not have access to secure test questions or answer keys.

 E.Examiners shall limit assistance to students to only those issues concerning the mechanical aspects of marking answers, clarifying directions, and finding the right place on answer sheets. Examiners shall not indicate answers, point out the rationale of an item, or prompt students in any manner.

 F.Students examiners, and technology specialists shall be monitored to ensure that appropriate test taking procedures and test security measures are followed.

 G.Specific information, as specified by the test manual, shall not be displayed in the room during test administration.

 H.Only references or tools specifically designated in test manuals are provided to students.

 I.Accommodations, as appropriate, for students with IEPs, Section 504 Plans, or LEP Assessment Participation Forms shall be provided as established by their respective plans.

Test Notification

Students and parent(s)/guardian(s) shall be:

 A.given notification before testing;

 B.provided information on the purposes and descriptions of the test and uses of the test results; and

 C.encouraged to follow test preparation procedures.

Test Preparation Practices

 A.Instruction will be focused on the content standards and objectives in the curricular areas.

 B.Informal item bank(s) should be used for test preparation.

 C.Students should be taught study skills and general test-taking skills.

 D.Benchmark assessment should be used for test preparation.

 E.Formative assessment should be used for test preparation.

Revised 5/3/10
Revised 1/23/12
Revised 2/4/15

© Neola 2014