Randolph County Schools
Administrative Guidelines
 

2623D - TESTING CODE OF ETHICS

The West Virginia Board of Education Testing Code of Ethics addresses special concerns regarding appropriate professional practices within the West Virginia Measures of Academic Progress, as well as appropriate professional conduct.

Test Security

 A.District personnel shall establish and implement procedures to ensure maximum test security and limit access of secure materials to applicable District/school personnel.

 B.Apart from the scheduled test administration to students, secure test materials shall be stored in a locked and secured location by the District Test Coordinator in accordance with the test administration guidelines of each assessment.

 C.The District Test Coordinator shall be responsible for the test booklets/answer sheets received by the District and shall maintain a record of the booklets are sent to each school in accordance to the test administration guidelines of each assessment.

 D.Before each test administration, materials must be distributed and stored according to instructions provided with the test. Tests must be secured at all times during test administration, including all breaks in the testing sequence. All test booklets (used and unused) and answer sheets, if applicable, must be counted, reconciled, and returned to the locked and secured area immediately upon the completion of each daily testing session.

 E.Secure test materials in a school must be stored in a locked and secured location(s) prior to and following each daily testing session. Secure test materials are to be stored in the building prior to and after testing in accordance to the test administration guidelines of each assessment.
  Testing, including make-ups, must occur during the testing window. Access to test booklets and answer sheets shall be restricted to the state scheduled dates of test administration.

 F.Any allegations of cheating, security breached, testing administration breach, copyright infringement, loss of materials, or other deviation from acceptable and ethical security procedures shall be reported immediately to the principal, District Test Coordinator, District Superintendent, and the, West Virginia Department of Education Office of Assessment .The West Virginia Department of Education Office of Assessment, in conjunction with the West Virginia Department of Education Office of Legal Services, shall report allegations to the State Superintendent of Schools according to the protocol set forth in West Virginia State Board of Education policy 2340.

 G.No secure test materials, test questions, or student responses/answer sheets shall be reproduced, paraphrased, or discussed in any manner. Additionally, teachers and/or students may not alert examinees to the correct answer choice, by pointing to the correct answer, eliminating answer choices, mouthing the correct answer.

 H.Personnel responsible for the testing program shall be properly instructed and participate in the training for each assessment's appropriate test administration procedures, in accordance with West Virginia State Board of Educator policy 2340.

 I.Each District Test Coordinator shall complete each required WVDE's assessment training and sign a West Virginia Board of Education District Tests Coordinator's Secure Materials and Test Procedures Agreement. The agreements shall be filed at the West Virginia Department of Education before access to secure test materials is provided.

 J.Each District Technology Coordinator shall complete each required West Virginia Department of Education assessment training and sign a West Virginia Board of Education, RESA/District/School Technology Personnel Security Agreement. The agreement shall be on file with the District Test Coordinator before access to secure test materials is provided.

 K.Principals shall complete each required district test coordinatorís assessment training and sign a West Virginia Board of Education Principalís/Secure Materials and Test Procedures Agreement. The agreement shall be on file with the District Test Coordinator before access to secure test materials is provided.

 L.Building level coordinators shall complete each required District test coordinators training and sign West Virginia Board of Education Building Level Coordinatorís Security Agreement to remain with the District Test Coordinator before access to secure test materials is provided.

 M.Any individual who administers, handles, or has access to secure test materials at the District or school shall complete each required assessment's training and sign the appropriate training verification form remain on file in the appropriate office each year.

 N.No one shall comprise test security or the accuracy of the test data score results by manipulating the test administration, test equipment, demographic data, or the students' answers or data.

 O.Student test scores or test performance shall not be disclosed to unauthorized persons as per the FERPA, the Student Data Accessibility Transparency, and Accountability Act, West Virginia State Board of Education policy 4350, and the West Virginia Department of Education Data Access and Management Guidance, West Virginia State Board of Education policy 2340, and Board Policy 2416 and Policy 8350.

Test Administration

 A.Tests shall be administered only during the testing window established by the WVBE, except when requested, in writing, by the District Superintendent or District Test Coordinator and subsequently approved by the, WVDE Office of Assessment.

 B.Examiners of standardized tests shall rigorously follow the appropriate administrative procedures as directed in the test's administration manual(s).

 C.All examiners shall strive to create a positive testing environment.

 D.Students shall not have access to secure test questions or answer keys.

 E.Examiners shall limit assistance to students to only those issues concerning the mechanical aspects of marking answers, clarifying directions, and finding the right place on answer sheets. Examiners shall not indicate answers, point out the rationale of an item, or prompt students in any manner.

 F.Students examiners, and technology specialists shall be monitored to ensure that appropriate test taking procedures and test security measures are followed.

 G.Specific information, as specified by the test manual, shall not be displayed in the room during test administration.

 H.Only references or tools specifically designated in test manuals are provided to students.

 I.Accommodations, as appropriate, for students with IEPs, Section 504 Plans, or LEP Assessment Participation Forms shall be provided as established by their respective plans.

 J.An examiner shall not administer tests to his/her family.

 K.Appropriate test preparation is recommended and may include the use of diagnostic and interim assessments, classroom formative assessment, standards-focused instruction, and the development of study skills and test-taking strategies.

Test Notification

Students and parent(s)/guardian(s) shall be:

 A.given notification before testing;

 B.provided information on the purposes and descriptions of the test and uses of the test results; and

 C.encouraged to follow test preparation procedures.

Revised 5/3/10
Revised 1/23/12
Revised 2/4/15
Revised 5/22/17

© Neola 2016