The School Board of Polk County
Bylaws & Policies
Unless a specific policy has been amended and the date the policy was revised is noted at the bottom of that policy, the bylaws and policies of The School Board of Polk County were adopted on November 12, 2013 and were in effect beginning November 12, 2013.


The purpose of this policy is to establish consistent procedures for the use of AV materials including films, videos, CD's, laser disks, audio recordings etc. for classroom instruction. Instructors using such material bear the responsibility for full compliance with the policy.

 A.The instructional use of audio visual materials must: and be consistent with School Board education goals, policies, and specific course objectives;

  2.adhere to copyright laws (see Copyright: A Guide to Information and Resources by Gary Becker, previously provided to each school);

  3.reflect best teaching practices based on age appropriateness and instructional relevance.

 B.Audio visual instructional materials must:

  1.withstand a school level review and/or selection process;

  2.undergo close scrutiny prior to use;
   It is the instructor's responsibility to completely and critically view and/or listen to materials in advance, assuring compliance with this policy.

  3.adhere to intended audience recommendation;
   Audio visual materials with a rating of PG13/M at the elementary level are not permitted. It is mandatory that parental approval be given before using PG/M audio visual materials at the elementary level. Likewise, the use of PG13/M at the middle school level requires parental permission. Audio visual material with a rating of "R" is not appropriate for classroom use. These are prohibited from being used under any circumstance.

  4.requests for exceptions to the rating restrictions of this policy may be granted by the Superintendent. The request must contain the rationale for the exception. If the exception is approved, parents must grant permission in writing before their child(ren) will be allowed to access the material.

 C.Audio visual material from outside the school collection must:

  1.have the documented approval of the Principal prior to student access;

  2.not have the R, X, or NC-17 rating. The use of these materials is prohibited in the District. (Reference: F.S. 1006.34(2)(b))

  3.If presentation is being used for entertainment, filler, motivation, or reward, etc., the school must purchase public performance rights. Public performance rights must also be purchased if a video is shown over closed-circuit television (Section 110(1) of Copyright Law). Presentation during instructional time shall be for instructional purposes only.

The District audio visual use policy must be included in the teacher handbook and be reviewed annually. New personnel and/or substitute teachers must be apprised of the policy upon assignment to the school and acknowledgment and acceptance thereof documented. Each school must establish a procedure to ensure compliance with the District audio visual use policy.

F.S. 1006.28, 1006.34
F.A.C. 6A-6.3411, 6A-7.074

© Neola 2004