Piqua City Schools
Administrative Guidelines


All chaperones must be at least twenty-one (21) years of age and be affiliated with the District as a parent, school volunteer, part-time or full-time employee, or Board member.

The list of chaperones must be submitted with the trip request. Any additions or replacements must be submitted to the principal for approval prior to the trip.

The trip leader is to provide each chaperone, prior to the trip, a copy
of Form 2340 F8 describing the applicable policies and procedures with which the chaperone will comply. Each chaperone must sign the Volunteer
Release Form 3120.09 F1 or Form 4120.09 F1 prior to the trip in which s/he agrees to abide by all applicable District policies and administrative guidelines
(see Form 2340 F8). The form should be submitted to the principal's office.

Chaperones are not to invoke any kind of discipline on a student except in cases of imminent threat to that student's or other people's safety or well-being. A chaperone is to report any student behavior problems or inappropriate conduct of a chaperone or staff member to the trip leader(s) as soon as possible.

Each chaperone, as well as the trip leader(s), is required to model the behaviors expected of students throughout the times on the trip when s/he is associated with the students. Further, when a chaperone is on free time away from the students, his/her behavior should be such that it would not create problems for or embarrassment to the trip leader(s) or the District.

The trip leader(s) is responsible for the conduct of the chaperones during the trip and should be knowledgeable of their whereabouts at all times and how they can be contacted in case of an emergency. The trip leader(s) has/have the authority to require a chaperone to leave the trip if his/her conduct violates the expectations described above.