Piqua City Schools
Administrative Guidelines

2340B - DISTRICT-SPONSORED TRIPS (Co-Curricular and Extra-Curricular)

These trips include athletic trips and are considered part of the total educational program of the District but not part of a course of study. The following general procedures are to be followed for all such trips.

 A.All requests shall be submitted to the principal on the Trip Request Form 2340 F4 in advance of the scheduled trip with the names of all staff members and/or chaperones who will accompany the students.

 B.The description of how any finances connected with the trip will be handled must be attached to the trip request form.

 C.Upon approval of a trip, the principal shall forward a copy of the pretrip proposal to the Transportation Director.

 D.Parental Consent Forms must be returned to the administration. No student will be allowed to go on the trip unless this form is returned to the administration with the parent's signature. A blanket authorization may be obtained for trips that will consist of a series of trips during the school year. If the student will be unsupervised during certain portions of the trip, Form 2340 F2a must be signed and returned prior to the trip. No student will be allowed to participate if the parental consent form is not received prior to the trip.

 E.For every trip there must be a ratio of teachers and chaperones to students as determined by the principal.

 F.The list of participating students should be provided to the principal's office prior to the trip.

 G.A copy of each student's Emergency Medical Authorization Form is to be in the possession of the staff member in charge for all trips that are not completed prior to the end of the school day.

 H.A copy of AG 5771, Search and Seizure, is to be provided to the person in charge of the trip for his/her use if a search of a student's possession becomes necessary.

 I.Permission may be denied for any one of the following reasons:

  1.failure to comply satisfactorily with pretrip requirements

  2.excessive cost or inadequate funds

  3.excessive number of students taking trips on that particular day

  4.lack of availability of transportation

  5.inadequate provision for student safety and welfare

 J.Problems with a trip should be brought to the attention of the principal immediately upon return. The principal shall inform the Superintendent of any major problems.

 K.At least one (1) staff member is to remain at the school after the return trip until all students have been picked up.

 L.In the event of any emergency during a trip, the bus driver should contact appropriate persons from his/her emergency list and the teacher in charge should contact the principal.