Oregon-Davis School Corporation
Administrative Guidelines
 

2510B - COLLECTION OF TEXTBOOK RENTAL FEES

In addition to textbook rental fees, students may be charged the cost of the studentís use of disposable materials, software copyright licenses, and hardware to utilize software provided if approved by the School Board. If a software site license is not charged on a per student per school year basis, and if approved by the Board, students may be charged a sum to be paid by each student that divides the cost of the license between all students expected to use the licensed software. If hardware such as a laptop computer or a tablet is required to access the curricular materials approved by the Board, students expected to use the hardware may be charged a sum approved by the Board.

Rental fees are to be collected in accordance with the following procedures:

 

A.

Elementary Level

   
 

1.

On or before the first day of enrollment in the school year, the following should be mailed to the parents of each elementary student:

   
 

a.

A statement of fees; and

   
 

b.

Notice, as explained below, that fees for curricular materials, supplies, and other class fees may not be charged to or collected from a child whose parent meets the eligibility standard for financial assistance or an emancipated minor who meets the eligibility standard for financial assistance.

   
 

2.

If payment is not received within thirty (30) days of mailing the statement of fees, a reminder notice is to be mailed to the parents of students with delinquent fees. Parents and emancipated minors who are eligible for financial assistance or whose application is pending are not to be considered delinquent.

   
 

3.

If payment is not received within thirty (30) days of mailing the reminder notice, a late payment warning is to be mailed to the parents of students with delinquent fees. Parents and emancipated minors who are eligible for financial assistance or whose application is pending are not to be considered delinquent.

     
 

4.

If payment is not received within thirty (30) days of mailing the late payment warning, a notice of referral for collection is to be mailed to the parents of students with delinquent fees, which indicates notice of referral to the Small Claims Court for collection. Parents and emancipated minors who are eligible for financial assistance or whose application is pending are not to be referred for collection.

     
 

B.

Secondary Level

   
 

1.

The following should be mailed to the parents of each secondary student and to each student who is an emancipated minor when the student's schedule has been confirmed:

     
 

a.

A statement of fees; and

     
 

b.

Notice, as explained below, that fees for curricular materials, supplies, and other class fees may not be charged to or collected from a child whose parent meets the eligibility standard for financial assistance or an emancipated minor who meets the eligibility standard for financial assistance.

     
 

2.

If payment is not received within thirty (30) days of mailing the statement of fees, a reminder notice is to be mailed to the parents of students with delinquent fees. Parents and emancipated minors who are eligible for financial assistance or whose application is pending are not to be considered delinquent.

     
 

3.

If payment is not received within thirty (30) days of mailing the reminder notice, a late payment warning is to be mailed to the parents of students with delinquent fees. Parents and emancipated minors who are eligible for financial assistance or whose application is pending are not to be considered delinquent.

     
 

4.

If payment is not received within thirty (30) days of mailing the late payment warning, a notice of referral for collection is to be mailed to the parents of students with delinquent fees, which indicates notice of referral to the Small Claims Court for collection. Parents and emancipated minors who are eligible for financial assistance or whose application is pending are not to be referred for collection.

Fees for curricular materials, supplies, and other class fees may not be charged to or collected from a child whose parent meets the eligibility standard for financial assistance or an emancipated minor who meets the eligibility standard for financial assistance. In such cases, the fees shall be paid by the Board, and the Board may apply for a reimbursement from the Indiana Department of Education for the costs incurred. To the extent the reimbursement received by the Board is less than the rental fee assessed for curricular materials, a statement of the unreimbursed fees may be mailed to the parents of the student or to the emancipated minor. However, no other collection action may be taken.

The Corporation must give notice in nontechnical language and in a manner that reasonably can be expected to reach parents of students before the collection of any fees for schoolbooks and supplies. This notice must inform the parents of the following:

 

A.

the availability of assistance

     
 

B.

the eligibility standards

     
 

C.

the procedure for obtaining assistance, including the right and method of appeal

     
 

D.

the availability of application forms at a designated school office

This notice should be included when the statement of fees is mailed to the parents or emancipated minor.

© Neola 2015