Oregon-Davis School Corporation
Administrative Guidelines
 

2340A - FIELD TRIP GUIDELINES

Field trips as defined in School Board policy must be related to a course of study and therefore are a required part of instruction. If the trip cannot be directly related to a course of study, it should be considered a co-curricular or extra-curricular activity. The following guidelines have been provided to help ensure the effectiveness of all field trips.

General Procedures

 

A.

All requests shall be submitted to the building principal on the Field Trip Request Form in advance of the scheduled trip with the names of all staff members and chaperones who will accompany the students.

     
 

B.

Upon approval of a trip, the principal shall forward a copy of the pretrip proposal to the Superintendent.

     
 

C.

Parental Consent Forms must be returned to the administration before the trip. A blanket authorization may be obtained for trips that will consist of a series of trips during the school year. If the student will be unsupervised during certain portions of the trip, Form 2340 F2a must be signed and returned prior to the trip. No student will be allowed to participate if the parental consent form is not received prior to the trip.

     
 

D.

A copy of each student's Emergency Medical Authorization Form is to be in the possession of the staff member in charge for all trips that are not completed prior to the end of the school day.

In the event of any emergency during a field trip, the bus driver should contact appropriate persons from his/her emergency list and the teacher in charge should contact the principal.

Because field trips are considered an integral part of a course of study and represent a significant cost to the Corporation, it is essential that each trip be carefully planned, conducted according to the plan, and then evaluated in terms of how well the learning purpose was accomplished.

Planning for Field Trips

 

A.

Will this proposed trip provide a valid learning experience and contribute directly to accomplishing an important learning objective within the course of study?

     
 

B.

What health and safety risks are involved?

     
 

C.

Will it be worth the time and expense? i.e.

     
 

1.

Would another activity be just as effective?

     
 

2.

Can the trip be made within the time available?

     
 

3.

Will the experience provide a significantly new learning experience for a majority of the class?

     
 

4.

Will the trip have parental and community support?

Preparation for Field Trips

 

A.

Teacher Preparation

     
 

1.

Arrange through administration for consent to make trip prior to parental consent.

     
 

2.

Make arrangements with authorities at the place of destination.

     
 

3.

Plan transportation route, in detail, and arrange financing, if necessary.

     
 

B.

Student Preparation

     
 

1.

Make clear to students the learning purposes of the trip and how it will contribute to their accomplishing particular learning objectives.

     
 

2.

Provide a transition from what they have been learning to what they will be learning through the trip.

     
 

3.

Work out with students the focus of their observations and questions for each category of information they are to gather on the trip.

     
 

4.

Help students organize any materials or references they may be using during the trip.

     
 

5.

Set up with students the standards of behavior and safety and emphasize that the Code of Conduct applies to the trip.

Conduct of Field Trips

 

A.

Gathering and Recording the Information

     
 

1.

Provide the guide with a clear idea of the purpose of the trip (set of questions prepared by teacher and students).

     
 

2.

Make sure all students are in a position to observe and to hear the guide's explanations.

     
 

3.

Arrange for questions to be asked periodically and be sure all students hear the responses to the questions.

     
 

4.

Provide opportunities for all or selected students to properly record the observations and information for later use in the classroom.

     
 

B.

Classroom Follow Through

     
 

1.

Guide students in the preparation of what they remember and what they recorded and then organize the information into useful categories.

     
 

2.

Ask students to analyze the data and form relevant conclusions based on their analysis.

     
 

3.

Provide a transition from these new learnings to what they will be learning next.

Evaluation of Field Trips

The staff member responsible for the field trip is to submit a report of the field trip to his/her principal within ten (10) days after the trip is completed.

© Neola 2005