Oakridge Public Schools
Administrative Guidelines


This guideline and AG 5723 and AG 7540 and Form 7540.03 F1, Form 7540.04 F1, and Form 7540 F4 will apply to all web pages hosted on the Board's servers, whether created by schools, departments, staff, students, or other persons.

First Page of the Site

The first page of the web site should contain:

 A.the index or table of contents for the site;

 B.a school name, address, and phone number;

 C.the webmaster and e-mail address of the person responsible for the site.

Organization of Site Structure

 A.The overall plan or file structure should provide quick access to information and help the user understand how the information is organized.

 B.Each page should be designed with the audience and goal in mind.

 C.A basic page format should be used, e.g. use the same background, locate navigation tools in the same place on the page, have consistent link appearance, and have consistent font size and type. Be consistent on all pages.

 D.The title bar should include the school name.

 E.Limit page length, keep the HTML documents as small as possible.

 F.The web site may include areas such as staff information, student projects, calendar, school information and mission statement, technology plan, and geographical information.

Keep Your Web Site Current

 A.Pages should be checked regularly to ensure that links are working and meet Board standards. Check to make sure all internal and external links work properly.

 B.Remove expired date-related items.

 C.Maintain and update files by removing unneeded or outdated files.

Grammar and Spelling

 A.All pages should be grammatically correct.

 B.All words should be spelled correctly - web pages should be spell checked.


 A.Keep backgrounds simple. Light colors are better. Select backgrounds that make text easy to read.

 B.Keep background tiles small.

 C.Re-use background images, pages will reload quicker and the user will be able to view your pages with ease.

 D.Do not use a background to convey information.


 A.All web-site authors must follow all applicable and existing copyright laws pertaining to the use of text, images, sounds, and hyperlinks to other web sites/pages. (see AG 2531)

 B.The Board retains proprietary rights to web sites/pages hosted on its servers, absent written authorization to the contrary.

Naming Structure

 A.Use all lower-case letters for names of documents and graphics.

 B.Do NOT use any spaces or other symbols in naming HTML documents or graphics.


 A.Smaller is better, images should take into account the end userís bandwidth.

 B.Pictures need to be in GIF or JPEG format.

 C.Use GIF format for drawings and line art.

 D.Use JPEG format for photographic color images.

 E.Re-use graphics when appropriate. When graphics are re-used, they remain in the computer and will load more quickly onto a web page.

HTML Standards

It is reasonable to expect that users will see your page using a variety of browsers including Netscape and Windows Explorer. It is recommended that you:

 A.check your web pages on a variety of browsers, including text-only browsers;

 B.check your web site on multiple platforms;

 C.use standard HTML tags - Do Not use tags which are specific to one (1) browser;

 D.use HTML syntax checkers to search your site for programming mistakes.

Use of Student Names, Pictures, Original Work, and E-mail Addresses

The Board will allow the use of photographs of students, names of students, and displaying original work of students on web sites in accordance with the following guidelines:



Photographs of students may be placed on the Internet only after the appropriate release form has been signed by the parents or guardians.



Last names of students and students' e-mail addresses should never be used.



Original work by students such as art work, poetry, essays, performances, etc. may be placed on the web site only after the appropriate release form has been signed by the parents or guardians.