North Knox School Corporation
Bylaws & Policies
 

2410 - AUDIO, VIDEO, AND DIGITAL RECORDING OF MEETINGS

The School Board believes that the education of children is a joint responsibility, one it shares with the parents of the school community. The Board realizes it has the responsibility of protecting the rights of students in keeping and sharing student records.

The recording of meetings such as parent-teacher conferences, case conferences (i.e., IEP meetings), meetings under Section 504 of the Rehabilitation Act, discipline-related conferences and the like is prohibited unless it is necessary in order for a parent or authorized representative of a parent to meaningfully participate in the educational process and/or his/her childís IEP, or otherwise necessary to implement other parental rights under the IDEA, as amended, Section 504 of the Rehabilitation Act of 1973, as amended, and/or the Americans with Disabilities Act, as amended.

 A.If a parent believes that audio recording such a meeting is necessary, s/he should notify the principal in writing, preferably at least two (2) school days before the meeting, of his/her desire to audio record the meeting and the reason the recording is required. The principal will notify the parent at least one (1) school day before the meeting if s/he intends to grant or deny the parentís request to record the meeting.

 B.If the Corporation representative denies the request, s/he will state in writing the reason for the denial. Authorized exception to the general prohibition against the audio recording of meetings typically will involve situations when a parent, or authorized representative of parent, or other meeting participant has a disability recognized under Section 5-4/ADA or a language barrier that would preclude the individualís ability to understand and/or meaningfully participate in the educational process. The Corporation representative may ask for documentation of the existence of such disability or language barrier. If a parent is permitted to audio record the meeting, s/he must use his/her own recording device and tapes or disks, and the Corporation similarly will record the meeting.

For purposes of this policy, a recording is defined as the capture of a personís individual voice through audio, digital, or other electronic means.

The requirements of this policy shall not be interpreted to be in conflict with the provisions of Policy 5136 Ė Use of Personal Communication Devices as it pertains to recordings. Nor shall the requirements of this policy be interpreted to extend to school-sponsored public events, where they can be no expectation of privacy. A school-sponsored public event is any school-related activity, whether free or at which an admission fee is charged, that members of the public may attend. These include but are not limited to athletic competition, plays, musical performances,

awards ceremonies, and graduation. See Policy 9160 Ė Public Attendance at School Events for additional information about restrictions on recording at such events.

If the Corporation audio records meetings such as parent-teacher conferences, case conferences (i.e., IEP meetings), meetings under Section 504 of the Rehabilitation Act, discipline-related conferences and the like, the resulting recording shall become a part of the studentís educational record and will be maintained in accordance with State and Federal law.

Adopted 11/19/01
Revised 10/12/15

© Neola 2015