New Richmond Exempted Village School District
Bylaws & Policies
 

8501 - ALTERNATE MEAL POLICY

Due to ODE regulations:

 

A.

A student approved for free lunch cannot be placed on the alternate meal program. Free students must be allowed to take any meal regardless of whether they have a negative balance or an unpaid returned check.

     
 

B.

A student approved for reduced lunch or on paid status, who has money for the meal on the day s/he is purchasing, must be permitted to take any meal regardless of whether s/he has a negative balance or an unpaid returned check. An alternate meal may only be served if the student does not have money for lunch that day.

PROCESS TO IMPLEMENT THE ALTERNATE MEAL AT ALL SCHOOLS EXCEPT NEW RICHMOND HIGH SCHOOL

 

A.

The alternate meal policy is effective for any student owing $5.00 or more in charges.

     
 

B.

The cashier will generate and mail the attached letter to students owing $5.00 or more. See below for detailed instructions on generating these letters in Meals Plus. In addition, an application for the free and reduced price lunches should be included with the letter for any student not currently approved for the program.

     
 

C.

Begin serving the alternate meal to the student one (1) week after the letter is mailed to the parent. This provides the parent with an opportunity to pay the negative balance or make payments arrangements before the student is served an alternate meal.

     
 

1.

Each school will maintain a list of students who are notified, the effective date the alternate meal is scheduled to begin, and a record of the date the charge is paid in full. A log is attached to use for tracking this information.

 

2.

For the elementary buildings - This list should be provided to the cashier and the employee assigned to identify the students in line. In order for this to work effectively students must be indentified in line before they are served a regular meal.

     
 

a.

The Alternate Meal should be available for the students as a "grab and go" option so they do not have to feel uncomfortable asking for the meal.

     
 

b.

Prior to the effective date of the alternate meal, the student should be notified of the following information:

     
 

1)

What the alternate meal consists of:

     
 

a)

Peanut Butter or Cheese Sandwich

     
 

b)

Two (2) Vegetables

     
 

c)

One 8 oz. carton of Milk

     
 

2)

It is the studentís responsibility to ask the server for the alternate meal or take it as a grab-n-go option, until the balance has been paid in full.

     
 

3)

The student should monitor his/her balance by checking with the cashier or a parent.

Please note we are not directly telling parents this policy only applies to students owing $5.00 or more. We are concerned if we share this information, payment of negative balances will not be a priority to them until they exceed a $5.00 charge.

IDENTIFYING THE STUDENTS PRIOR TO THE ENTRÉE SERVING LINE

Our first priority is to avoid embarrassing students or drawing unnecessary attention to them while in line. Please remember, students should not be penalized due to financial hardship or lack of response on their parentís part.

Students should be pulled aside, away from classmates, and provided an explanation as to why they are receiving an alternate meal. Students should NOT be informed while in line with their friends and classmates.

If you fail to identify the student prior to him/her being served the regular meal, do NOT take the meal away. Allow him/her to go through the line, charge the regular meal price and begin the alternate meal the next day. We do not want the student to view this as a punishment.

WHAT TO SERVE Ė Either meal may be offered

   

Peanut Butter in a cup (2 oz.)

   

2 slices of bread

   

1- 8 ounce carton of milk

   

1-2 side veggies OR fruit

Alternate Menu to be served when student has a nut allergy:

   

Cheese (2 oz.)

   

2 slices of bread

   

8 ounce carton of milk

   

1-2 side veggies OR fruit

The cashier should verify and require the student to take a complete meal (three (3) components). This requirement is necessary since the meal will ring and tally on the CN7 as a reimbursable meal.

Alternate Meal cost for NREVSD is $1.00.

FREQUENTLY ASKED QUESTIONS

May students with a negative balance purchase ala carte items if they have cash in hand to pay for them?

Students with a negative balance may not purchase a la carte items. Do not take the money a student brings for a la carte and use it to pay his/her account.

What if a student with a negative balance has a milk allergy?

In the event a child with a charge has a milk allergy, allow him/her to take an alternate beverage such as juice or water.

Adopted 7/14/14