The Newark City Schools, in its program of Ohio Testing, adheres to all rules, regulations and guidelines issued by the Ohio Department of Education. Questions or uncertain issues are verified and/or clarified when necessary through communication with the Bureau of Assessment and other appropriate State agencies on an as needed basis. The District, likewise amends and adjust its testing program as appropriate and directed by the Ohio Department of Education. District coordinators and administrators maintain awareness of changes through attendance at related meetings sponsored by the Ohio Department of Education.

Testing materials sent to the school will be opened only by the building test coordinator.

Test materials will be stored in a secure, locked room until testing begins.

Test materials will be unpacked, counted, and organized for testing by the District Coordinator and designated assistants.

Test materials shall be delivered to buildings as arranged by the District Coordinator or designated assistants. Materials shall be returned by the building coordinators or designated assistants to the District Coordinator at the conclusion of testing. This applies to the joint vocational school also.

Test administrators and room monitors will determine that all test materials are returned to them before students are permitted to leave the testing rooms. Any discrepancies shall be reported immediately to the building and District Coordinator.

Under no circumstances except building emergencies shall the test administrators leave the testing room unsupervised. In the event of an emergency, students should place the answer sheet inside the test booklet and leave all material at their desks. The room will be locked by the test administrator.

After testing is completed each day all test materials will be returned to the building coordinator and will be secured while not in use.

After all testing is completed the answer sheets and booklets will be counted and packed by the District Coordinator and designated assistants.

Materials will be stored in a secure location until pick-up by the carrier is completed.

Test documents will be properly inventoried, labeled, prepared and otherwise made ready for shipment by the building/District Coordinator.

The following prohibited behaviors will be reported immediately to the building and District Coordinators.

Test monitors and proctors should attempt to verify each other's observations of violation when possible using reasonable and non-disruptive methods. Additionally, the examiners shall describe in writing as comprehensively as possible the circumstances of the alleged violation.

Once reported to the building coordinator the alleged incident will be investigated in consultation with the appropriate principal.

Students confirmed of cheating or assisting another to cheat will have their test(s) invalidated and may be subject to a ten (10) day suspension with the recommendation for expulsion. Parents will be notified in writing of the incident and the State Department of Education will be notified of the violation within ten (10) days.

Employees failing to follow security provisions may be subject to suspension or termination of employment. The State Board of Education may seek the suspension of a teaching certificate and prosecution under the State criminal code may occur. (R.C. §3319.151) The State Department of Education shall be notified of the security violation within ten (10) days.

Students and employees accused of violations will be provided due process according to established District procedure.

Publication of these security provisions is required by the State of Ohio.

Parents and students will be informed of results in a timely manner following the District's receipt of them. Records will be kept in the student's file. Those persons having legal access to student academic information will also have access to test results.