Mt. Clemens Community Schools
Bylaws & Policies
 

6421 - PURCHASES

It is the policy of the Board of Education that when funds are available, all purchases contemplated within the current budget and not subject to bid be made in a manner that ensures maximum value for the District.

All purchases that are within function and were originally contemplated in the budgeting process may be made upon authorization of the Director of Business Services.

The Board should be advised of all purchases of equipment, materials, and services when the purchase was not contemplated during the budgeting process and is within the adopted budgeted level.

The Director of Business Services is authorized to make emergency purchases, without prior approval, of those goods and/or services needed to keep the schools in operation.

Such purchases shall be brought to the Board's attention at the next regular meeting.

Before the Director of Business Services places a purchase order, s/he shall check as to whether the proposed purchase is subject to bid, whether sufficient funds exist in the budget, and whether the material might be available elsewhere in the District. All purchase orders shall be numbered consecutively.

In the interests of economy, fairness, and efficiency in its business dealings, the Board requires that:

 A.items commonly used in the various schools or units thereof, be standardized whenever consistency with educational goals can be maintained;
 B.opportunity be provided to as many responsible suppliers as possible to do business with the School District and shall develop and maintain lists of potential suppliers for various types of supplies, equipment, and services;
 C.a prompt and courteous reception, insofar as conditions permit, be given to all who call on legitimate business matters;
 D.where the requisitioner has recommended a supplier, the Director of Business Services may make alternate suggestions to the requisitioner if, in his/her judgment, better service, delivery, economy, or utility can be achieved by changing the proposed order;
 E.no purchase of supplies shall be allowed without a properly signed purchase order. Employees shall be held personally responsible for anything purchased without a properly signed purchase order.

The Board may acquire office equipment as defined in law by lease, by installment payments, by entering into lease-purchase agreements, or by lease with an option to purchase, provided the contract setting forth the terms of such a purchase shall not extend for a period of more than five (5) years.