Morgan County Schools
Bylaws & Policies
 

6151 - BAD CHECKS

When the District receives a check that, when deposited, is returned marked "insufficient funds", the school shall allow such checks to be redeposited. If the checks are returned for insufficient funds a second time, however, they should be considered worthless and steps must be taken to recover the funds. In addition, an adjusting entry must be posted to the transaction journal to reduce the amount of funds recorded as having been received. The school will provide an opportunity for the payer to make proper payment or to arrange for a satisfactory payment schedule. If payment is not received within sixty (60) days, the payment schedule is not adhered to, or the monies do not appear to be collectible, the Board of Education authorizes the principal and Treasurer to take appropriate action against the student and/or the parents and/or the maker of the check, if other than the student or parents. This includes not only recovering the face value of the check but all bank fees, court costs or other charges incurred by the school as a result of the check.

When the funds are recovered, a receipt is to be issued for the total amount recovered and the total is to be deposited in the school’s depository account.

If any checks are determined to be uncollectible, the school is to file an annual report with the chief school business official showing the names of the individuals from whom the checks were received and the total amount that has not been collected. A file should be maintained for each individual to show the actions taken.

WV State Board of Education Policy 1224.1