Morgan County Schools
Bylaws & Policies
 

2700 - SCHOOL REPORT CARD

The Superintendent shall make available to a newspaper of general circulation serving the county a report on the performance and operations of the County School System. Report cards shall be mailed from the Department of Education to the county boards of education of each year and shall be presented to the county board of education at a regular meeting. Within thirty (30) days of receiving the original copies from the Department of Education, individual school report cards must be mailed by the county school system or school using the U.S. Postal Service or hand delivered by students to the custodial parent or guardian of all children enrolled at that school. If the county board of education chooses hand delivery by students, written verification must be provided to the school that the custodial parent or guardian has received the school report card.

The report shall contain the information called for on the form issued by the State Department of Education in accordance with State and Federal law. The following indicators of student performance and other student data will be collected and reported for comparison at the school level with county, State, regional, and national data:

 A.Test results from NAEP (National Assessment of Educational Progress) will be reported in the State report card.

 B.Tests results from the statewide assessment program adopted by the West Virginia Board of Education will be reported for grades 3 through 11 in the report cards.

 C.School attendance rates for grades K-12 will be reported as a percentage.

 D.The graduation rate, adjusted for migration, will be calculated according to the number of ninth graders who remain in school and graduate.

 E.The dropout rate will be calculated according to the formula of the National Center for Education Statistics.

 F.The percentage of graduates taking the ACT (American College Testing) will be reported. The ACT Composite score for a school will be reported when ten (10) or more students are tested.

 G.The percentage of graduates taking the SAT (Scholastic Aptitude Test) will be reported. The SAT Math and Verbal scores for a school will be reported when ten (10) or more students are tested.

 H.The percentage of sophomores and percentage of juniors taking the PSAT (Preliminary Scholastic Aptitude Test) will be reported.

 I.The percentage of tenth, eleventh and twelfth grade students who took an advanced placement course in high school will be reported.

 J.The percentage of tenth, eleventh, and twelfth grade students who took Advanced Placement Examinations (The College Board) will be reported.

 K.The percentage of twelfth graders taking Advanced Placement Examinations (The College Board) who scored a 3 or higher on the examinations will be reported.

 L.Indicators based on the relationship among students, personnel, classes, and courses will be reported at the school, county, and State levels.

 M.The average class size will be determined by dividing the number of students in regular education classes in grades 1-12 by the number of classes. Classes are defined as groups of students arranged for instructional purposes for a full period in English language arts, mathematics, science, social studies, or in self-contained regular education classes.

 N.The percentage of students in grades 9-12 enrolled in foreign language, mathematics, science, English language arts, and social studies courses will be reported.

 O.Student-teacher ratio will be determined by dividing the total number of students by the total number of classroom teachers for grades K-12, excluding libraries and counselors but including head teachers and permanent substitutes, on a FTE basis.

 P.The number of classrooms for which requests for exceptions to student-teacher ratio as set forth in W. Va. Code 18-5-18A were made and the number of classrooms for which exceptions were granted will be reported.

 Q.The student-administrator ratio will be determined by dividing the number of students enrolled by the number of administrators on a FTE basis.

 R.The number of split grade classrooms will be reported.

 S.The percentage of students by career cluster as indicated on the individualized student transition plans will be reported for grades 9-12.

 T.Indicators based on expenditures, personnel qualifications, and school size will be reported at school, county, and State levels.

 U.County operating expenditures per student will be determined by dividing the total operating expenditures for the entire fiscal year by the tenth-month enrollment.

 V.County instructional and non-instructional expenditures will be provided in graphic display.

 W.The percentage of professional staff by each educational level will be reported.

 X.The average number of years of experience of professional staff will be reported.

 Y.The number of administrators and classroom teachers employed that exceeds the number allowed by the public school support plan and the amount of salary supplements that would be available per state authorized employee if all expenditures for the excess employees were converted to annual salaries for State authorized administrators and classroom teachers will be reported.

 Z.The number of service personnel employed that exceeds the number allowed by the public school support plan and the amount of salary supplements that would be available per state authorized employee if all expenditures for the excess employees were converted to annual salaries for state authorized service personnel will be reported.

 AA.The grade range of the school and total enrollment for grades K-12 will be reported.

Data for the above selected indicators will be collected and reported for more than one (1) year as available and appropriate.

 A.Goals for each school year (July 1st – June 30th) are reported for the school and the county school system. Goals and measurable objectives to correct deficiencies in performance of the school system are determined annually by each school and county board of education. Evidence of attainment of prior year’s goals is prominently reported in an appendix provided by the school or county school system. Goals and the attainment that have been made public prior to the release of the report cards do not have to be included in an appendix to the report cards.

 B.Information will be provided by and disseminated as an appendix to the individual school report card of the following indicators:

  1.the names of the members of the local school improvement council, and

  2.the name or names of the business partner or partners of the school.

The need at the county or school level for including any new data in the individual school report card must be established and inclusion of such data in the report card must be approved by the State Superintendent.

County boards of education or schools cannot change any of the data reported in the West Virginia Report Cards, but may add to or expand upon the data through an appendix.

The state report card will include:

 A.County Board of Education members’ full names, term expiration dates, attendance at an orientation program for new members approved by the West Virginia Board of Education and conducted by the West Virginia School Board Association or other approved organization, and the number of hours of training that meets State Board standards that County Board members have received during the school term reported;

 B.the names of the County Superintendent and every assistant and associate superintendent and the number of training program related to their area of school administration for the school term reported.

The county school system must identify a contact for report cards who serves as liaison between the Department of Education and the county school system and who oversees and coordinates data collection, reporting efforts, and the duplication and dissemination of report cards as stipulated in this policy. The name, title, and mailing address of this contact must be forwarded to the State Superintendent of Schools. If the contact is changed, the County Superintendent is responsible for notifying the State Superintendent of the change.

Instructions and guidelines for the collection of data and the reporting of data to the Department of Education will be made available to county school systems on or before July 1st of each year. The County Board of Education shall transmit information to the Department of Education through WVEIS (West Virginia Education Information System) unless otherwise specified. The information must be certified by the County Superintendent as accurate and complete and sent to the Department of Education by the specified deadlines for inclusion in the report card.

The data from the local report card is to be used by each of the schools and the County in revising and upgrading school and County improvement plans.

WV State Board of Education Policy 7300
WV State Code 18-2E-4 and 4a; 20 U.S.C. 6311

Revised 6/1/10