The School Board of Miami-Dade County
Bylaws & Policies
Unless a specific policy has been amended and the date the policy was revised is noted at the bottom of that policy, the Bylaws and Policies of the Miami-Dade County Public Schools were adopted on May 11, 2011 and were in effect beginning July 1, 2011.
 

9700 - RELATIONS WITH SPECIAL INTEREST GROUPS

Any request from civic institutions, charitable organizations, or special interest groups which involve such activities as patriotic functions, contests, exhibits, sales of products to and by students, sending promotional materials home with students, graduation prizes, fund raising, and free teaching materials must be carefully reviewed to ensure that such activities promote student interests.

Students, staff members, and District facilities shall not be used for promoting the interests of any nonschool agency or organization, public or private, without the approval of the School Board or its designee. Board approval, shall not be construed as an endorsement of the cause or group.

Pursuant to State law, a person or group may not accept a donation of public funds from the District, or any person acting on behalf of the District, for a political advertisement or electioneering communication concerning an issue, referendum, or amendment, including any State question, that is subject to a vote of the electors.

 

A.

Political Interests

     
   

All materials or activities proposed by outside political sources for student or staff use or participation shall be reviewed by the Superintendent on the basis of their educational contribution to part or all of the school program, and benefit to students. This approval shall not have the primary purpose of advancing the special interest of the proposing group.

     
   

The use of any type of educational material, program, or equipment are not permitted in curricular, co-curricular, or extra-curricular activities or at any time during the school day if they contain partisan political or commercial messages. Instructional staff may, however, use political materials or those provided by special interest-groups in adopted courses of study with the approval of the principal.

     
   

School facilities or equipment may not be used as a means of producing or disseminating to the community any material that advertises or promotes a political party, a political cause or the candidacy of an individual for public office. Students and employees of the Board shall not be used to distribute campaign literature within the schools or on school grounds.

   

Outside speakers representing commercial organizations will be welcome only when the commercial aspect is limited to naming the organization represented and the subject matter advances the educational objectives of the District.

     
 

B.

Contests

     
   

A contest that meets the following criteria may be advertised and, where appropriate, used in conjunction with daily instruction provided that it:

     
 

1.

supplements, and does not interfere with, the regular school program;

   

2.

is beneficial to youth in educational, civic, social, or ethical development;

   

3.

makes it possible for individual students to work out contributions by their own efforts and do not invite dishonest collaboration;

   

4.

is not commercial, controversial, sectarian, or concerned with propaganda;

   

5.

follows the Board's anti-discrimination policies except the restriction on sex shall not prohibit contest promotion by organizations exempted from the provisions of Title IX of the Education Amendments of 1972;

     
 

Some contests are designed to benefit the welfare of specific student group, and may not meet all of these nondiscriminatory provisions. Since it is not the purpose of this rule to disallow these specific groups of students from gaining the benefits of these contests, the Superintendent may authorize Principals to notify students of their existence. However, the contest may not be used in conjunction with daily instruction nor shall the school assist in facilitating student participation.

   

6.

does not place an undue burden on students, teachers, or the school, nor require frequent or lengthy absences of participants from the schools;

 

7.

is sponsored by an organization engaged in a creditable or acceptable enterprise regardless of kind or number of prizes offered and that must not use the contest or activity as a "front" for advertising a company name or product;

   

8.

emphasizes high moral standards, good citizenship, and intellectual competence;

   

9.

does not cause the participants to leave the School District, unless it complies with the Policy 2340.

     
   

Procedures

     
   

All contests must be recommended by the District Ad Hoc Contest Task Force and approved by the Superintendent. The membership of the District Ad Hoc Contest Task Force shall include representatives from each school level (elementary, middle, senior), the Region level, the District office and the exclusive bargaining unit for teachers. Additionally, a Board member shall serve as an ex-officio member.

     
 

1.

It shall be the duty of the District Ad Hoc Contest Task Force to review all requests for contests and recommend to the Superintendent those which meet the criteria established by the National Contest Committee Association of Secondary School Principals.

     

2.

The list of contests approved by the Superintendent will be sent to schools and notification mailed to sponsoring agencies.

   

3.

No contest of a District-wide nature that has not been recommended by the District Ad Hoc Contest Task Force and approved by the Superintendent shall be conducted during the school year.

   

4.

No contest shall be allowed before September 1st or after April 1st unless it is a national contest that requires participation at a definite time.

 

5.

The deadline for accepting applications for consideration for contests for the next school year shall be July 31st, but they may be received any time prior to this date. Applications received after this date must be reviewed and approved by a committee composed of at least three (3) members of the District Ad Hoc Contest Task Force and recommendation of the Superintendent.

   

6.

Teachers are not to screen entries for any contest unless provision was made for this at the time the contest was approved.

   

7.

The District Ad Hoc Contest Task Force may approve or disapprove the rules under which the contest is offered.

     
   

An Application for Contest Approval must be completed and filed by the sponsoring organization or individual. These forms are available in the Division of Athletics/Activities and Accreditation.

     
   

Approval of all contests is permissive in nature and does not obligate the individual school to participate. The school must decide whether the contests fit into the instructional program of that particular school.

     
   

The sponsoring agency is responsible for distributing information to the schools and promoting the contests.

     
 

C.

Distribution/Posting of Literature

     
   

No outside organization, staff member, or student representing an outside organization may distribute, post literature, or make announcements on that organization's behalf on District property either during or after school hours without the permission and prior review of the Superintendent. The Superintendent will have forty-eight (48) hours to grant or deny the request to distribute materials. When deciding whether to grant or deny the request, the Superintendent will be guided by the following criteria: there must not be a substantial likelihood that distributing the literature will create a disruption or disturbance, and the materials must not constitute or support a civil or criminal wrong.

     
   

The Superintendent shall establish administrative procedures which require that:

     
 

1.

criteria established in Policy 5722 are used to make a decision regarding materials that students seek to post or distribute;

 

2.

distribution or posting of materials employees wish to distribute on behalf of an employee organization comply with the terms of negotiated collective bargaining agreements;

   

3.

the District or the school mail system is not used by the community, students, or staff for distribution of nonschool-related materials, unless authorized by the Superintendent;

   

4.

no materials from any profit-making organization are distributed for students to take home to their parents unless authorized by the Superintendent;

     

5.

flyers and notices from outside non-profit organizations may be made available for students to pick-up at the literature distribution rack/table by the school building's office, under the following circumstances:

   
 

a.

the flyer/notice publicizes a specific community activity or event that is age-appropriate for the students that attend the school;

   

b.

the organization submits the number of copies of the flyer that it wants placed in the literature distribution rack/table;

   

c.

the organization shows the building principal its 501(C)(3) or other proof of non-profit status, and the principal confirms that the flyer/notice does not overtly advocate or entice support for any religious organization;

   
 

No student shall be required to take any of the flyers/notices placed in the literature/distribution rack/table, and the rack/table shall contain a clear notice that the Board does not support or endorse any of the organizations and/or activities/events identified in the flyers/notices.

     

6.

the time, place, and manner of distribution of all nonschool-related materials is clearly established and communicated.

 

D.

Solicitation of Funds

     
   

In order to provide its employees with the opportunity for united participation in the financial support of the services performed by the humanitarian agencies of this community, an annual United Way of Miami-Dade County drive among school personnel is approved. No other fund-raising drives may be conducted during the District campaign.

     
   

Exceptions may be made on an individual basis, as determined by the specific merits of each activity. Requests for such exceptions must be approved by the Superintendent and shall be transmitted to the Board.

     
 

E.

Prizes/Scholarship

     
   

Acceptance of scholarships or prizes is conditioned on the following:

     
 

1.

No information, either academic or personal, shall be released from the student's record for the purpose of selecting a scholarship or prize winner without the permission of the student who is eighteen (18), or the parents of a student who is younger according to Board policy on student records.

   

2.

The type of scholarship or prize, the criteria for selection of the winner, and any restrictions upon it shall be approved by the principal.

   

3.

The principal, together with a committee of staff members designated by the principal, may be involved in the selection of the recipient and, if agreeable to the sponsoring organization, the selection shall be left entirely to the principal and staff committee.

   

4.

The acceptance of trophies, prizes, or awards from persons or organizations not connected with the schools shall comply with Board policy and the corresponding administrative regulations providing for awards for distinguished success in any school activity.

 

F.

Sale of School Supplies

     
   

The sale of school supplies on Board owned property by organizations other than the School District, may be allowed pursuant to the following:

     
 

1.

the organization has a purpose which will benefit the School District and its students;

     

2.

the organization's planned activities are clearly in the best interest of the School District and its students;

   

3.

the organization has submitted the following information and assurances on the form provided by the District: a statement noting the purpose of the organization, financial accountability assurances, and use of facility assurances.

     
   

All funds generated by the sale of such school supplies shall be kept separate from other activity funds or other transactions of the Board.

     
 

G.

Surveys and Questionnaires

     
   

Neither District-related nor nondistrict-related organizations shall administer a survey or questionnaire to students or staff unless the instrument and the proposed plan is submitted, in advance, to the Superintendent. If approved, a copy of the results and the proposed manner of their communication are to be provided to him/her for review and approval before they are released.

     
   

Students shall not be required to complete surveys to provide marketing information to vendors, or distribute to vendors any personal information of students, including but not limited to names, addresses, and telephone numbers, except as may be required by law. In addition, the District shall not enter into any contract for products or services, including electronic media services, where personal information will be collected from students by the providers of the services. See also Policy 2416.

 

H.

Blood Collection Drive - Soliciting from Students and Staff

     
   

At the discretion of the principal/head administrator, schools and non-school sites may participate in blood collection drives with an entity to be selected by the Board through a Request for Proposal. The solicitation may be conducted at all schools and non-school sites under conditions that meet all of the following criteria:

     
 

1.

The activity is purely voluntary with no financial remuneration to the work location, student and/or staff. All such participation is to be sanctioned by the principal/head administrator.

   

2.

Students, staff and community members at large who are seventeen (17) years of age and older may participate in the blood drive. Individuals eighteen (18) years of age and older may consent to the donation of blood without parental permission. Students who are seventeen (17) years old must bring a written consent from the parent or guardian.

   

3.

Donor's consent to the donation of blood shall be secured using the form provided by the blood collector and approved by the Office of Risk and Benefits Management.

   

4.

Employees or students of a school or non-school site shall not participate, directly or indirectly, in the process of taking blood from student donors. Students may assist in minor record-keeping chores and distributing refreshments.

   

5.

The blood collector must provide sufficient trained personnel to monitor the condition of the donor following the giving of blood.

     

6.

The blood collector must provide a standard certificate of insurance to indemnify and hold harmless the Board, its employees and representatives, from and against liability arising out of or in connection with the entity conducting a blood drive on school property.

F.S. 1013.10

Revised 9/9/15

© Neola 2009