The School Board of Miami-Dade County
Bylaws & Policies
Unless a specific policy has been amended and the date the policy was revised is noted at the bottom of that policy, the Bylaws and Policies of the Miami-Dade County Public Schools were adopted on May 11, 2011 and were in effect beginning July 1, 2011.
 

7540.06 - STUDENT ELECTRONIC MAIL

This policy establishes the use of District student electronic mail (e-mail) system by students, their parents and others and applies to any and all electronic messages composed, sent or received by anyone using the Districtís student e-mail system. Authorized users of e-mail are students, their parents and any other individuals or groups issued District student e-mail accounts.

District E-Mail

The use of e-mail as an educational and communication tool is encouraged. Users of the District e-mail services do so responsibly and comply with Florida and Federal laws, District policies and procedures, and established standards of personal and professional conduct and courtesy.

Acceptable Use of District E-mail Services

Use of District student e-mail system must support and be consistent with District objectives. All users must be aware of and understand the standards by which the District expects and requires users to conduct themselves. These standards are found in, among other things, the District's Student Codes of Conduct (Elementary and Secondary) (Policy 5500), Policy 7540.03, and the District Network Security Standards. All users must familiarize themselves with all applicable standards. A userís failure to familiarize himself/herself with these guidelines will not constitute a viable defense or be a mitigating factor to a charge that the user has violated this policy. Student use must be strictly consistent with the District's curriculum goals and is intended for academic use only. Students shall use the system only as directed by their teacher and exclusively for class-related work. Personal e-mail use may be permitted for other purposes only as authorized by District administration.

Unacceptable Use

Users may not use the Districtís student e-mail system to perform any action or transmit any communication that would otherwise be prohibited in any other medium of communication. This means that e-mail must follow the same rules of conduct as in face-to-face or written communications.

Unacceptable and prohibited uses include, but are not limited to:

 A.Using profanity, obscenity, or other language which may be offensive to another user or any matter deemed to be obscene under the law. Obscene material is material which: 1) the average person, applying contemporary community standards, would find, taken as a whole, appeals solely to prurient interests; and 2) depicts or describes in a patently offensive way, sexual conduct as defined by State law; and 3) taken as a whole, lacks serious literary, artistic, political, or scientific value.

 B.Transmitting any material that is in violation of Federal, State, and local laws, or of Board policies, standards, regulations, or guidelines. This includes, but is not limited to, unauthorized distribution of material that contains statements that would tend to violate an individualís civil or constitutional rights or constitute harassment or transmission of trade secrets or copyrighted material without the consent of the owner or copyright holder.

 C."Spoofing" where spoofing is defined as the act of disguising the sender of an e-mail by replacing the name in the "from" line or header fields, sending e-mails while signed on as a different user, or otherwise intentionally misleading the recipient as to the identity of the actual sender.

 D.Sending anonymous e-mail.

 E.Engaging in any activity designed to view the e-mails of other individuals without authority or permission.

 F.Using the Districtís global distribution lists is prohibited.

 G.Initiating or forwarding "chain-letters" or petitions.

 H."Spamming," or the sending of unwanted, unsolicited and/or unnecessary messages to large numbers of people, usually with the purpose of advertising a product, event, service, or lobbying for a specific political position or promoting an individualís opinion. In many cases, the sender is unknown to the recipients. The District has the right to block and/or remove any e-mail that it determines is spam.

 I.Violating the Student Code of Conduct.

Consequences of Inappropriate Use

The student e-mail system is the property of the District. The District may monitor the e-mail system for unacceptable use according to Federal, State, and local laws and District procedures, policies and rules. Any user who violates this policy is subject to revocation of e-mail privileges and/or appropriate disciplinary action, up to and including suspension and/or expulsion.

 A.Principals, teachers and District administrators are authorized to determine whether a user is in compliance with this rule and is using the Districtís e-mail system in an appropriate and acceptable manner. This includes monitoring any userís e-mail for the purpose of determining compliance.

 B.Students and parents must register and complete the Student E-Mail Parental Consent Form before they will be authorized to use the District e-mail system.

 C.Users will be given an e-mail account and password and must sign in to use the e-mail system. Users will be held responsible for all activity associated with their account and must not share their password with anyone, with the exception that students may share their password with their parents or teacher, if necessary. Users will have the ability to change their password and must do so if the confidentiality of their password has been compromised.

 D.Students will not be given access to the e-mail system without written approval from their parents/guardians. Parents/Guardians must be aware that although the District will use blocking and filtering technology and will monitor e-mail use as carefully as possible, inappropriate material may still be transmitted by their child. Parents are wholly responsible for the e-mail transmissions of their child while using the District e-mail system.

 E.Students must not send any restricted or personal information, especially names, addresses and phone numbers, or communicate with non-school site personnel without the knowledge and supervision of their teacher. Students who receive unsolicited e-mails from strangers or threatening or otherwise inappropriate e-mail from anyone shall report the incident to their teacher or school administrator immediately and must not reply.

 F.Users must not reply to or forward advertising e-mail, or "spam" and must delete it without opening.

 G.Users are prohibited from sharing any list of the e-mail addresses of persons in their class with anyone not enrolled in the class.

 H.Teachers must use due diligence and stop and/or report students they see or hear are using the e-mail system in an inappropriate manner. In particular, inappropriate uses including, but not limited to, sending obscenity, pornography, copyrighted material, test answers or the sending or forwarding of threats or bullying through the e-mail system are strictly prohibited and will result in disciplinary action.

 I.Users of the student e-mail system shall not expect that e-mail generated or received via the Districtís e-mail system will remain private. Users must be aware that:

  1.Sensitive and confidential data, including data considered exempt from public disclosure, may be viewed by persons other than the intended recipient. Information that is exempt or confidential under State and Federal law may need to be encrypted, blocked out, or not transmitted by e-mail. E-mail is legally discoverable and may be used in court proceedings.

  2.Users are notified that there is no individual right to privacy in the use of the Districtís e-mail system. Administration has an absolute right to monitor use of the e-mail system at its discretion. Users are warned that although e-mail often has the feel of a private conversation, it is in fact, not private. (See the Districtís Board policy concerning privacy.)

 J.The District also has the right to:

  1.review e-mails stored in the network for the purpose of maintaining adequate and necessary file server space, and

  2.modify or delete e-mails or attachments that may contain computer viruses or any other computer code that could damage or destroy any portion of the network.

F.S. 119.011, 257.05