The School Board of Miami-Dade County
Bylaws & Policies
Unless a specific policy has been amended and the date the policy was revised is noted at the bottom of that policy, the Bylaws and Policies of the Miami-Dade County Public Schools were adopted on May 11, 2011 and were in effect beginning July 1, 2011.
 

7535 - SUBMISSION OF PROPOSALS FOR TELECOMMUNICATIONS FACILITIES ON BOARD-OWNED SITES

This policy is intended to:

 

A.

establish a process for considering proposals for telecommunications facilities (facilities) on School Board-owned sites;

     
 

B.

foster competition among telecommunications service providers (service providers);

     
 

C.

provide community notification, if appropriate, for proposed facilities;

     
 

D.

include community participation in the review and recommendation process.

Fact-Finding Telecommunications Committee

 

A.

Establishment

     
   

The Board shall establish a telecommunications committee, to be called the Fact-Finding Telecommunications Committee (TC), which shall include District staff and community representatives.

     
 

B.

Purpose

     
 

1.

To establish processes for considering proposals for telecommunications facilities on Board-owned sites.

   

2.

To ensure facilities comply with all applicable regulations, health and safety standards.

   

3.

To make recommendations to the Board and Superintendent.

     
 

C.

Responsibilities

     
 

1.

Develop and approve processes for considering proposals for telecommunications facilities on Board-owned sites.

   

2.

Review proposals for adherence to approved process.

 

3.

When appropriate, convene community meetings at Board-owned sites to discuss proposed facilities.

   

4.

Provide input in the development of lease agreements and any other appropriate documentation relative to facilities on Board-owned sites.

   

5.

Provide such other advice or input as may become necessary that may include, but not be limited to, ensuring compliance with applicable Federal, State and local laws.

   

6.

Make recommendations to the Board and to the Superintendent, which promote internal accountability and equitable distribution of any and all monetary and non-monetary compensation received from proposals.

     
 

D.

Membership

     
   

The TC shall be composed of the following voting members, or their designee.

     
 

1.

Assistant Superintendent, Procurement Management Services

2.

Administrative Director, Planning, Design and Sustainability

3.

General Manager, WLRN

4.

chair of the Family and Community Involvement Advisory Committee

5.

president of the Dade County Council PTA/PTSA

The Superintendent may, from time-to-time, add staff members to the TC.

Should one (1) of the above entities, District offices, or staff positions cease to exist with no successor entity, office, or position, the Superintendent shall name a new entity, office or position (as the case may be) as its replacement, who shall serve as member of the TC. However, if one (1) of the above entities ceases to exist but is replaced by a successor entity, such successor entity shall become the entity responsible for appointing a member to the TC.

E.

Operation

1.

Quorum and Committee Chair: A quorum shall consist of a majority of the membership. The TC shall elect a chair and vice chair every year.

2.

Meetings: Meetings shall be held at such time as there is business to be conducted. Meetings shall be conducted as prescribed in F.S. 286.011, and shall be advertised at least five (5) working days prior to the regularly scheduled meeting date. A notice of the meeting shall be posted at the Citizen Information Center. The meetings shall be recorded and summary minutes distributed with the subsequent meeting’s agenda packet.

3.

Staff Support: The Office of School Facilities shall provide primary staff support to the TC, including preparation of the agenda, meeting minutes and supporting documentation. The Office of the Board Attorney shall provide legal support to the TC. The TC may from time to time, as required, request support from other District personnel.

4.

Conflict of Interest: No member of the TC shall participate in any manner which would inure to the member’s special private gain or loss, the special gain or loss of any principal by whom s/he is retained, of the parent organization or subsidiary of the corporate principal by which s/he is retained, of a relative or a business associate, without first disclosing the nature of his/her interest in the matter. The memorandum of the voting conflict must be filed with the meeting’s recording officer, be provided to the other members of the TC, and be read publicly at the next meeting. If the conflict is unknown or not disclosed prior to the meeting, the member must orally disclose the conflict at the meeting when the conflict becomes known. Also, a written memorandum of voting conflict must be filed with the meeting’s recording officer within fifteen (15) days of the disclosure being made and must be provided to the other members of the agency with the disclosure being read publicly at the next scheduled meeting, pursuant to F.S. 112.3143.

5.

Lobbyists: Any and all lobbyists, as defined in Board rule, present at the TC meeting, who wish to speak on an item being considered by the TC, shall first execute and file the required form and any other documentation required with the Board Clerk’s Office in compliance with Board rule. A copy of the executed form shall be made part of the official record for the TC meeting at which the lobbyists are present, and shall be attached to the minutes of the meeting.

6.

Lobbying: In the event that a TC member is contacted directly by a lobbyist in connection with any matter that may foreseeably come before the Committee for action, the TC member shall comply with the provisions of Board rule concerning lobbyists, and shall orally disclose such contact at the meeting in which the matter is up for consideration, and file a memorandum of voting conflict, if applicable, as may be required by in the State Code of Ethics for Public Officers and Employees.

Telecommunications Technical Review Committee

 

A.

Establishment

     
   

The Board shall establish the Telecommunications Technical Review Committee (TTRC), which shall be comprised of District staff members and which shall serve in an advisory capacity to the TC.

     
 

B.

Purpose

     
   

The TTRC shall oversee implementation of processes approved by the TC and recommend acceptable compensation to the TC for each proposal.

     
 

C.

Responsibilities

     
 

1.

To review proposals for adherence to processes approved by the TC.

   

2.

To formulate and recommend to the TC acceptable compensation for each proposal.

 

D.

Membership

     
   

The TTRC shall be composed of the following voting members, or their designee:

     
 

1.

Chief Facilities Officer, Chair

   

2.

Deputy Superintendent, District/School Operations

   

3.

Chief Auditor

     
   

The Superintendent may, from time-to-time, add staff members to the TTRC.

     
 

E.

Operation

     
   

A quorum shall consist of a majority of the membership. Meetings shall be held as called by the Chair.

Process for Consideration of Proposals for Telecommunications Facilities on Board-owned Sites

Staff shall formulate a process for considering proposals for placement of telecommunications facilities on Board-owned sites. The process shall address stand-alone commercial installations and installations for joint commercial/educational purposes, and shall be reviewed and adopted by the TC and implemented by staff. The process may be modified from time to time, subject to review and approval by the TC.

F.S. 73.015, 112.3143, 286.011, 1001.42, 1013.24, 1013.14(1)(a)(b)
F.S. 1013.14(6), 1013.31, 1013.33, 1013.35(2)(3), 1013.36, 1013.61