The School Board of Miami-Dade County
Bylaws & Policies
Unless a specific policy has been amended and the date the policy was revised is noted at the bottom of that policy, the Bylaws and Policies of the Miami-Dade County Public Schools were adopted on May 11, 2011 and were in effect beginning July 1, 2011.
 

7310 - DISPOSITION OF SURPLUS PROPERTY

The Superintendent shall review the property of the District periodically and dispose of material and equipment which is no longer usable in accordance with this policy.

 

A.

Instructional Material

     
   

The District shall review instructional materials (i.e. textbooks, library books, manuals, support materials, etc.) periodically to determine the relevance of such materials to the present world and current instructional programs. The following criteria will be used to review instructional materials for redistribution and possible disposal:

     
 

1.

concepts or content that do not support the current goals of the curriculum

     
 

2.

information that may not be current

     
 

3.

worn beyond salvage

     
 

B.

Tangible Personal Property

     
   

The District shall inspect the equipment used in the instructional program periodically, to determine the condition and usability of such equipment in the current educational program. Should the equipment be deemed no longer serviceable or usable, the following criteria will be used to determine possible disposal:

     
 

1.

repair parts for the equipment no longer readily available

     
 

2.

repair records indicate equipment has no usable life remaining

 

3.

obsolete and/or no longer contributing to the educational program

     
 

4.

some potential for sale at a District auction

     
 

5.

creates a safety or environmental hazard

     
 

C.

Disposition

     
   

The Superintendent may dispose of obsolete instructional and other property by selling it to the highest bidder, by donation to appropriate parties, or by proper waste removal. Equipment acquired under a Federal award must be disposed of according to Uniform Guidance, 2 C.F.R. 200.313.

     
 

1.

Instructional Materials

     
   

Instructional materials that have become unserviceable or surplus and are no longer on State contract may be:

     
 

a.

offered to teachers to cut up or otherwise use as resource materials;

     
 

b.

given free to District students;

     
 

c.

offered to private and parochial schools in Miami-Dade County;

     
 

d.

made available to any governmental agency, charitable organization, or any individual;

     
 

e.

returned to the Stores and Mail Distribution Used Textbook Warehouse for disposal;

 

f.

sold to used book dealers, recycling plants, pulp mills, or other persons or firms, at the discretion of the Superintendent and on terms most economically advantageous to the Board.

     
   

Funds received will be added to the instructional materials allocation.

     
 

2.

Tangible Personal Property

     
   

Tangible personal property that is obsolete, uneconomical, inefficient, or that serves no useful function shall be disposed of as follows:

     
 

a.

An appropriate Outgoing Controlled Equipment form is to be used to record any request for disposition of a described item of property and to record review and approval by two (2) persons. These persons must be:

     
 

1)

entirely familiar with the specified type of equipment and qualified to appraise its condition, its further usefulness, and the best method of disposition; and

     
 

2)

the location administrator to whom custody of the property has been assigned.

     
 

b.

Items approved for disposal as junk or salvage shall be assigned to Stores and Mail Distribution warehouses which will be the sole processor of disposal.

 

c.

Surplus Property Valued under $5,000

     
   

The Board may, at its discretion, dispose of surplus property valued under $5,000 in a bid or auction, or offer such property to governmental units or private nonprofit agencies by direct sale or donation.

     
 

d.

Surplus Property with a Value of $5,000 or More

     
   

Surplus property with an estimated value of $5,000 or more shall be sold only to the highest responsible bidder, or by public auction.

     
   

Auctions shall be advertised in the newspaper of general circulation in the District's local area for not less than one (1) week nor more than two (2) weeks prior to the auction date.

     
   

The disposal of property with a value of $1,000 or more, or any property included in a bid, auction, or donation, shall be approved by and recorded in the minutes of the Board.

F.S. 274.05, 274.06, 274.07, 1006.41
2 C.F.R. 200.312, 200.313

Revised 10/5/16

© Neola 2016