The School Board of Miami-Dade County
Bylaws & Policies
Unless a specific policy has been amended and the date the policy was revised is noted at the bottom of that policy, the Bylaws and Policies of the Miami-Dade County Public Schools were adopted on May 11, 2011 and were in effect beginning July 1, 2011.
 

6470 - PAYMENT OF INVOICES

Payment of invoices shall be made by warrants, electronic funds transfer (ACH) or wire transfers. Authorization for such payments shall be deemed approved by the School Board if within amounts approved in the Board-adopted District budget or amendment. Specific Board approval is required for expenditures exceeding approved purchasing limits and shall be reflected in Board minutes. Board approval of individual warrants shall not be required.

Payments for supplies, equipment, and services will be made on invoices submitted by the vendors. Invoices will be checked and compared with receiving as indicated in the Financial System for supplies and equipment or electronic signature approval for services rendered. The originator of the purchase order shall verify that acceptable goods were received or satisfactory services were rendered and the corresponding date.

All invoices for supplies, equipment, and services will be approved for payment by a designated member of the Accounts Payable Department responsible for issuing settlements, before settlement is made.

The Accounts Payable Department shall pay promptly all properly authorized accounts payable which are ready for payment. All warrants are to be signed by the Chair of the Board and the Superintendent. Facsimile signatures may be used.

Payments to construction contractors will comply with State law as well as the Board approved contract.

All other professional contract payments shall be governed by the respective contract.

F.S. 217.735, 1001.43, 1011.10