The School Board of Miami-Dade County
Bylaws & Policies
Unless a specific policy has been amended and the date the policy was revised is noted at the bottom of that policy, the Bylaws and Policies of the Miami-Dade County Public Schools were adopted on May 11, 2011 and were in effect beginning July 1, 2011.
 

4590 - PERSONNEL FILE

A personnel information system shall be prepared for the retention of appropriate files bearing upon an employee's duties and responsibilities to the District and the District's responsibilities to the employee. Sufficient records shall exist to ensure an employee's qualifications for the job held, compliance with Federal, State, and local benefit programs, conformance with District policies, and evidence of completed evaluations. The records will be kept in compliance with the laws of the State of Florida.

"Personnel file" shall mean all records, information, data, or materials maintained by the District, in any form or retrieval system, with respect to any of its support staff, which are uniquely applicable to that employee, whether maintained in one (1) or more locations.

Only information relating to the professional role of the employee and submitted by authorized school administrative personnel and the Board may be entered in the official record file. A copy of each entry shall be given to the employee upon request.

The employee shall have access to his/her file upon request.

F.S. 119.011, 1012.31