0150 - ORGANIZATION

Mechanicsburg Exempted Village School District

Bylaws & Policies

0150 - ORGANIZATION

0151	Organizational Meeting

	The Board of Education shall organize annually at a meeting held during the first fifteen (15) days of January, on a date set by the Treasurer no later than December 31st of the previous year. The Board shall appoint a President Pro Tem for the organizational meeting. R.C. 3313.14

0152	Officers

	The organizational meeting shall be called to order by the President Pro Tem who shall act as presiding officer.

	The oath of office shall be administered to new members by the Treasurer or a member of the Board. R.C. 3313.10

	The Board shall then proceed to the election of a President and a Vice-President, the President shall then take the chair.

	Elections of officers shall be by roll-call majority vote of members physically present taken by the Treasurer.

	Where no such majority exists on the first vote, a second vote shall be cast for the two (2) candidates who receive the greatest number of votes.

	Officers shall serve for one (1) year and until their respective successors are elected and shall qualify. R.C. 3313.14

	In the event that the office of President, becomes vacant the Vice-President shall succeed the President and the position of Vice-President shall be filled in the same manner as the election conducted at the organizational meeting.


0153	Appointees

	At the organizational meeting, the Board shall appoint:

	A.	a member to serve as legislative liaison to the Ohio School Boards Association;

	B.	a designee to attend public record access training required for Board members for each term of office (R.C. 109.43).

0154	Motions

	The Board shall, at the organizational meeting:

	A.	adopt the budget for the next succeeding fiscal year; (R.C. 5705.28)

	B.	designate a day, place, and time for regular meetings which shall be held at least once every two (2) months; (R.C. 3313.15)

	C.	establish a reasonable method whereby any person may determine the time and place of all regularly scheduled meetings and the time, place, and purpose of all special meetings; (R.C. 121.22(F))

	D.	join the Ohio School Boards Association; (R.C. 3313.87)

	E.	establish a Service Fund for the payment of expenses actually incurred by Board members in the performance of their duties or members-elect in training and orientation to the performance of their duties. (R.C. 3315.15)


0155	Committees

	Committees of Board members shall, when specifically charged to do so by the Board, conduct studies, make recommendations to the Board, and act in an advisory capacity, but shall not take action on behalf of the Board. Whenever a majority of a committee and/or sub-committee meets for any pre-arranged discussion of public business of that committee or sub-committee, it shall abide by the Sunshine Law (R.C. 121.22). The law requires that the committee or sub-committee give public notice of each meeting as well as prepare, file, and maintain minutes of the proceedings. Such minutes shall also be available for inspection by the public. A committee may meet in executive session in accordance with the provisions of Bylaw 0166 - Executive Session.

	A.	Committees shall consist of no more than two (2) members.

	B.	A member may request (or refuse) appointment to a committee.

	C.	Refusal to serve on any one committee shall not be grounds for lack of appointment to another committee.

	D.	Each Board committee shall be convened by a chairperson, who shall report for the committee.

	E.	The President shall appoint at the organizational meeting members of the Board to standing committees where they shall serve a term of one (1) year.

	Ad hoc committees may be created and changed at any time by the President or the Superintendent with the approval of the Board.

	Members of ad hoc committees shall serve until the committee is discharged.

	R.C. 3313.16


0156	Appointment of Legal Advisors Throughout School Year

	In addition to the Organizational Meeting, the Board may appoint legal advisors to serve as general counsel and for specific projects and areas of practice throughout the school year on an as needed basis.

0157	Appointment to Joint Vocational School District Board

	As a participating district of the Ohio HI Point Joint Vocational School District ("JVSD"), the Board of Education is entitled to representation on the OHP JVSD Board of Education in accordance with the most recent plan for the OHP JVSD on file with the Ohio Department of Education.

	Beginning with terms expiring or vacated on or after September 29, 2013, the Board shall make appointments to the OHP JVSD in accordance with this policy consistent with the requirements of R.C. Section 3311.19.

	Terms of Service on JVSD Board

	Members appointed by the Board under this policy to the OHP JVSD Board shall serve for three (3) year terms of office.

	Each appointment by this Board to the OHP JVSD Board will be through the adoption of a resolution setting forth the appointee's qualifications in accordance with this policy and the law.


	Required Qualifications of Board Appointed JVSD Board Members

	The Board may appoint to the OHP JVSD an individual who is not a current member of this Board who is otherwise lawfully eligible to serve as set forth below.

	Members of the OHP JVSD Board appointed under this policy shall either be Members of this Board or individuals who have experience or knowledge regarding the labor needs of the state and region with an understanding of the skills, training and education needed for current or future employment opportunities in the State.

	In addition, preference will be given to interested Members of this Board who otherwise meet the statutory qualifications.

	Adopted 5/8/17