The Board of Education recognizes its responsibility to maintain the public records of this District and to make such records available to residents of Ohio for inspection and reproduction.

the Board will utilize the following procedures regarding availability of public records. "Public records" are defined as any document, device, or item, regardless of physical form or characteristic, created or received by or coming under the jurisdiction of the Board or its employees, which is kept by the Board and which serves to document the organization, functions, policies, decisions, procedures, operations, or other activities of the District. "Public records" do not include medical records, documents containing genetic information, trial preparation records, confidential law enforcement investigatory records, records the release of which is prohibited by State or Federal law. Confidential law enforcement investigatory records, medical records, and trial preparation records are as defined in R.C. 149.43.

Any person may inspect the public records of this District at all reasonable times during the regular business hours of the office in which such records are maintained. In addition, upon request, a person may receive copies of public records, at cost, within a reasonable period of time. While the District’s public records shall be promptly prepared and made available for inspection, a reasonable period of time may be necessary for the District to review and redact non-public/confidential information contained in the record and/or to fulfill extensive/voluminous requests for copies. At the time of the public records request, if the request cannot be complied with immediately, the records custodian shall inform the person making the request of the reason for the delay and provide an estimate of the time needed to comply with the request. The Superintendent is authorized to grant or refuse access to the records of this District in accordance with the law.

A person may purchase copies of the District’s public records upon payment of a fee. A person who chooses to purchase a copy of a public record may request to have said record duplicated on paper, on the same medium on which the District keeps the record, or on any other medium on which the custodian of records determines that said record reasonably can be duplicated as an integral part of normal operations. A person who chooses to purchase a copy of a public record may also choose to have that record sent to him/her by United States mail within a reasonable period of time following the request, provided the person making the request pays in advance for said record as well as costs for postage and supplies used in the mailing. No public record may be removed from the office in which it is maintained except by a Board officer or employee in the course of the performance of his/her duties.

Nothing in this policy shall be construed as preventing a Board member, in the performance of his/her official duties, from inspecting any record of this District, except student records.

A School District Records Commission shall be established consisting of the Board President, Treasurer, and Superintendent of Schools in accordance with law to judge the advisability of destroying District records. The Commission shall meet at least once every twelve (12) months.

R.C. 9.01, 102.03(B), 149.011, 149.41, 149.43, 1347 et seq., 3313.26
R.C. 3315.07(B), 3319.32, 3319.321
20 U.S.C., 1232g
42 U.S.C. 2000ff et seq., The Genetic Information Nondiscrimination Act
29 C.F.R. Part 1635

Revised 8/21/00
Revised 10/18/04
Revised 5/17/10